Program Manager, The Academy for the Marketing and Communications Community

93289BR

Campus: Tempe

Program Manager

Job Description

The Academy, nestled within Enterprise Brand Strategy and Management, seeks an energetic individual with an entrepreneurial mindset. The right candidate will be inquisitive in nature and comfortable developing, deploying and evaluating new ways of engaging and collaborating with the ASU marketing and communication community.

In partnership with the director, the manager will develop and execute a variety of tasks associated with coordinating, organizing, scheduling and supervising event logistics in support of The Academy portfolio. They will also contribute from conception to completion on a variety of projects including a monthly newsletter and digital community spaces.

The candidate should be a flexible and adaptable team player who is detail oriented and thrives when working in a fast paced and consistently changing deadline driven environment.

Job Family

Generic

Department Name

Enterprise Brand Strtgy & Mgmt

Full-Time/Part-Time

Full-Time

VP Code

Enterprise Marketing Hub

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$58,000 - $68,000 per year; DOE

Close Date

02-August-2023

Category

02

Essential Duties

• Works closely with appropriate areas within the Enterprise Brand Strategy and Management team and other departments within the institution to plan, coordinate and execute event logistics either in person or online
• Prepares logistical plans to include budget reviews and schedules of participants availability ensuring timely notification and conducting appropriate follow up
• Acts as the onsite presence or online support during events to ensure coordination of all aspects of the event including but not limited to: service levels, vendor selection, collateral materials, set up/break-down and registration to ensure delivery of a successful, effective and a smooth event
• Facilitates workshops or leads presentations to a variety of stakeholders as needed
• Requests competitive bids from approved vendors
• When appropriate, serves as a team liaison with vendors and mail services; handles estimates and invoices and identifies cost saving alternatives
• Places orders in compliance with limitation on purchasing authority
• Drafts written content supporting the Brand Academy portfolio in a way that is engaging and inviting to the audience
• Gains buy in and move the needle through effective relationship building and management
• Assists with developing workflow procedures and associated processes to optimize the production process
• Assists with keeping an up-to-date calendar of projects in process running reports from the project management system and other administrative duties as assigned

Minimum Qualifications

Bachelor's degree in a related field AND five years administrative/coordination experience; OR, Master's degree in field appropriate to area of assignment AND three years administrative/coordination experience; OR Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience developing and executing in-person and online events
• Previous experience working in highly cross collaborative teams
• Ability to establish and maintain strong relationships
• Evidence of a Bachelor’s degree in a relevant field
• Experience in using writing, presentation and time management skills

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Required to stand for varying lengths of time.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Must clearly communicate to perform essential functions.
• Drive ASU vehicle to and from events.
• Lift and carry up to 25 lbs.
• May need to work weekends, weeknights, and holidays.

Department Statement

About Enterprise Brand Strategy and Management

Enterprise Brand Strategy and Management is responsible for influencing how people around the globe think and feel about Arizona State University and its ability to positively impact our world. We work to establish, protect and differentiate the ASU brand in hearts and minds by working in concert with units across the ASU public enterprise. We are brand innovators, emotional storytellers, insights-driven strategists and creative artists building a body of work that brings the ASU brand to life and scales for enterprise-wide use. We are dedicated to increasing the strength of the ASU brand by improving perceptions of excellence, raising awareness and increasing pride across all audiences.

We do this important work by staying true to our values:

• Collaboration. We cannot and do not work in silos. We collaborate not just within the Brand team but with colleagues and teams across the ASU enterprise. Through the brand platform, brand standards and personal relationship building, we are uniters and network orchestrators.
• Creativity. We are passionate creatives excited by the work we do. We explore things from all angles, sweat the details and seek to create work that has meaning and is authentic, original, best in class and world renowned.
• Inclusion. Our work is made stronger by a diversity of backgrounds, experiences and perspectives. We genuinely care about each other’s well being and strive to create a culture in which all people feel welcomed, valued and that they belong.
• Innovation. We reject the status quo. We are open to new ideas and embrace change not for the sake of change, but because we believe everything we do can always be done better to meet new goals, improve performance and advance the brand.
• Knowledge. We ask lots of questions and make decisions based on data and insights. We seek to understand our audiences and the performance of our work. We are curious lifelong learners.
• Optimism. When change comes, we see within it opportunity. We believe in the ASU Charter and in ASU’s ability to positively impact our world. We channel that optimism in our work, taking on any and every challenge with a can-do attitude.

ASU offers a total compensation package that includes valuable employee benefits, healthcare, retirement, tuition reduction program (eligible ASU Employee, their dependents and spouse), financial security, discounts, family resources and more. Explore ASU’s benefits options and degree program offerings.

Estimate the value of your total compensation: https://cfo.asu.edu/compensation-estimator.

Brand Strategy and Management at ASU supports hybrid remote work schedules two days per week, subject to approvals per ASU policy.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

Must be eligible to work in the US. The Enterprise Brand Strategy and Management does not sponsor visas.