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Research Advancement Admin Sr

Arizona State University

Arizona State University

Tempe, AZ, USA
Posted on Tuesday, September 5, 2023

Research Advancement Admin Sr


Campus: Tempe

Research Advancement Admin Sr

Job Description

The School of Sustainable Engineering and the Built Environment seeks an experienced candidate for Pre-Award Research Advancement. The primary role of the Research Advancement Administrator, Senior (RAA, Sr) is to provide a high level of support to research investigators in the area of proposal preparation. We are looking for individuals who demonstrate excellent customer service skills and can work effectively in a fast-paced environment.

The School of Sustainable Engineering and the Built Environment (SSEBE) is part of the eight schools of Ira A. Fulton Schools of Engineering at Arizona State University.  The SSEBE Research Advancement team is a high-functioning team focused on quality customer service, with built-in leadership support, and professional development. Joining SSEBE would provide you with a unique career opportunity.

In this position, you will primarily be responsible for pre-award administration. You will assist investigators on appropriate sponsor guidelines and university policies, fostering a supportive environment. For many proposals, you will primarily work with individual faculty and/or other department staff to develop proposals. Additionally, you would also support large proposals, which involve teams of investigators, proposal managers, and multiple subcontractor institutions.

Skills that will make a candidate successful in this position are collaborating with teammates to come up with novel solutions to nonstandard situations; utilizing existing internal and external resources to answer questions; proficiency in commonly used tools for proposal preparation such as navigating sponsor portals, budgeting in Excel and other common budget formats, generating and managing files as Word documents, PDF, Excel, or PowerPoint; and being able to perform duties with minimal supervision or prompting.

Job Family

Research Operations

Department Name

Sch Sustain Engr & Built Envrn



VP Code


Scope of Search


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$43,000 - $66,000 per year; DOE

Close Date

27-September-2023 - EXTENDED



Essential Duties

Under general oversight from the Assistant Director for Research Advancement, the RAA Sr. works both independently and as a member of the SSEBE RA team to:

  • Serve as an administrative resource to ASU investigators and ASU research advancement administrators.
  • Interpret sponsor guidelines to ensure ongoing compliance with all applicable regulatory and financial requirements imposed on institutions of higher education.
  • Provide RA leadership on standard proposals as well as specialized opportunity proposals.
  • Manage project proposals and applications for sponsored funding, organize proposal checklists, and monitor progress to keep development and required actions on track.
  • Develop administrative components of proposals for a wide variety of funding agencies, including federal sponsors, corporate entities, philanthropic funders, and local governmental agencies.
  • Develop project budgets, draft budget justifications, secure internal approvals, coordinate with sub-recipients, check proposal documents for compliance, prepare sponsor application packages, and work closely with the Office for Research and Sponsored Projects Administration (ORSPA) for institutional review and submission.
  • Assist with post-submission action items requested by the sponsor such as revised budgets, completion of sponsor forms, etc.
  • Utilize & coordinate with ASU resources and offices to resolve issues related to cost-sharing, international engagement, subcontracting, etc.
  • Identify specific areas and solutions for process improvement and drafting changes to methods, procedures, and work instructions.
  • Develop and maintain working relationships with faculty, researchers, unit personnel, Sponsored Project Office representatives, and members of the ASU Research Advancement Community.
  • Other responsibilities as assigned.

Minimum Qualifications

Bachelor's degree in a related field. Five years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.

Desired Qualifications

  • Demonstrated knowledge of administrative sponsored project proposal development and/or award administration.
  • Evidence of effective communication skills with a strong focus on collaboration and a high level of customer service.
  • Experience in understanding stakeholder needs, requirements, and requests.
  • Experience in problem-solving, critical thinking and time management skills.
  • Experience in working on multiple deadline-driven projects while producing accurate output.
  • Demonstrated knowledge of relevant computer applications: Microsoft Office (e.g., Excel, Outlook, Word, PowerPoint), University grants management systems, University financial management systems, PeopleSoft, Research.gov, Grants.gov, NIH eRA, and other sponsor portals.
  • Experience in working collaboratively with a team as well as managing workload independently.
  • Evidence of Certified Research Administrator (CRA) certification is a plus.

Working Environment

  • Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.
  • Ability to clearly communicate to perform essential duties.
  • Ability to work both independently or within a complex structured team.
  • Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks.
  • Exercises judgment within generally defined practices & policies in selecting methods & techniques for obtaining solutions.

Department Statement

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty, and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.

The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:

  • Cultivate excellence. 
  • Deliver innovation that matters. 
  • Encourage bold thinking.
  • Foster a community of learning and collaboration. 
  • Build a foundation for all to be successful.
Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.