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Business Operations Specialist

Arizona State University

Arizona State University

Phoenix, AZ, USA
Posted on Thursday, September 7, 2023

Business Operations Specialist


Campus: Downtown Phoenix

Business Operations Specialist

Job Description

The Research Initiatives, Support & Engagement (RISE) Team within Edson College of Nursing & Health Innovation is seeking a Business Operations Specialist focused on post-award accounting. The primary role of this position is to directly support Principal Investigators/Project Directors in day-to-day aspects of grant management. The ideal candidate works well in a fast-paced environment, has the ability to multi-task while maintaining close attention to detail, provides a high level of customer service to both the university and external community, learns quickly, is intuitive about business practices/procedures, and utilizes sound judgment. This position requires a high level of organization and self-management.

Job Family

Business Operations

Department Name

Edson Research Support



VP Code


Scope of Search


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,000 - $58,305 per year; DOE

Close Date




Essential Duties

  • Processes travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies
  • Monitors and reconciles expenses and records, including P Card, to ensure funds are spent and recorded according to proposal funding/budget justification
  • Monitors a variety of account expenditures, maintains and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action
  • Ensures that purchasing records are in compliance with pertinent university and/or outside agency policies, procedures and regulations
  • Answers financial and administrative questions for research personnel and assists with resolving account issues
  • Coordinates grant administration tasks, as needed, with centralized sponsored projects office
  • Independently responds to or initiates correspondence regarding matters pertaining to assigned functions
  • Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives
  • Assists other team members as needed
  • Carries out other duties as assigned

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Experience in problem solving and taking initiative to set priorities while maintaining flexibility
  • Commitment to providing high-level customer service
  • Experience in work that requires attention to detail
  • Experience coordinating activities and establishing priorities
  • Experience in organization and management of multiple priorities and tasks
  • Experience in critical thinking skills
  • Demonstrated knowledge of Microsoft Office applications (especially Outlook and Excel)
  • Demonstrated knowledge of ASU policies and procedures
  • Demonstrated knowledge of ASU systems including Workday, PeopleSoft, Concur and PaymentNet
  • Demonstrated knowledge of applicable state and federal laws pertaining to budgeting and sponsored projects administration
  • Experience in exercising initiative and good judgment in the execution of daily tasks
  • Experience in handling sensitive/confidential information and tight deadlines and maintaining confidentiality
  • Evidence of effective communication skills
  • Experience in working effectively in an environment subject to changing priorities
  • Able to adapt to new technology

Working Environment

  • Ability to clearly communicate verbally to perform essential duties
  • Communication skills
  • Use critical thinking to make decisions and/or analyze and report data/results of tests conducted
  • Deliver presentations to a variety of audiences
  • Handle petty cash

Department Statement

The Edson College of Nursing and Health Innovation is distinguished as a model for excellence and inspiration in
nursing and inter-professional practice, education and research to advance knowledge and innovative practice models,
and new solutions to optimize the health and well-being of our diverse local, national and global communities.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.