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Budget Systems Analyst

Arizona State University

Arizona State University

IT, Accounting & Finance
Tempe, AZ, USA
Posted on Saturday, September 9, 2023

Budget Systems Analyst


Campus: Tempe

Budget Systems Analyst

Job Description

As Budget Systems Analyst, you serve as an administrator of ASU’s enterprise budgeting and planning system, Workday Adaptive Planning. You employ technical knowledge of Workday Adaptive Planning and Workday Financial Management System (FMS) to develop data-driven solutions to the financial, operational, or strategic issues facing OPB’s assigned budget units. You provide primary Adaptive Planning end user support to OPB liaisons and ASU budget unit staff by demonstrating technical expertise and enhancing use of the system in support of unit budgeting, forecasting, and reporting needs.

This position reports to the Assistant Director, Budget Planning and Systems and provides an opportunity for a hybrid work schedule, currently set at 60% in-office and 40% remote.

Job Family

Budget & Planning

Department Name

Office of Planning & Budget



VP Code


Scope of Search


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

Depends on experience

Close Date




Essential Duties

System administration and end user support of Workday Adaptive Planning

  • You are a key member of OPB’s Systems group, which is responsible for the administration and end user support of ASU’s enterprise budgeting and planning system, Workday Adaptive Planning.
  • You serve as a technical subject matter expert (SME) for the Systems group as well as a supervisor to the group’s IT support student workers.
  • You use a collaborative and consultative approach in working with budget units to understand their business processes and needs to deliver budget system technology that facilitates improved practices in resource planning, allocation, management and reporting.
  • You lead the Systems group’s annual process of loading final budget data from Adaptive Planning to Workday FMS. You maintain a working knowledge of the Workday FMS and PeopleSoft Human Capital Management (HCM) systems, which feed data into Adaptive Planning.
  • You participate in the project to replace PeopleSoft with Workday HCM, including any changes needed to the Adaptive integrations.
  • You technically implement approved changes to the central budget planning model maintained by OPB through creation of new modeled and cube sheets, new modeled and calculated accounts and new links from accounts to new sheets.
  • You are responsible for monitoring, maintaining, running, and validating data and metadata integration processes.
  • You lead the IT support student workers in developing and updating Adaptive Planning sheets, formulas, dimensions, attributes, hierarchies, and versions to support enhancement requests.
  • You direct the IT support student workers’ handling of end user requests from ServiceNow including troubleshooting issues related to inconsistencies with data between Adaptive Planning and Workday. 
  • You develop user training, documentation, and business process workflow design.
  • You remain current on the latest Workday Adaptive Planning technology releases and test system upgrades.
  • You develop a working knowledge of Adaptive Planning HTML and OfficeConnect reporting functionalities in order to equip OPB budget unit liaisons and ASU budget unit staff with reporting tools for budgetary purposes.
  • You use effective interpersonal, communication skills, including the ability to speak and write with clarity and precision, to obtain and convey information related to your assigned budget units. 
  • You demonstrate a degree of comfort and professionalism in regular interactions with mid-level administrators of the university.
  • You take initiative, demonstrate resourcefulness, and display a sense of urgency in fulfilling commitments.
  • You build trust and effective working relationships by communicating in an open manner and following through on commitments.
  • You handle conflict and difficult situations in a professional way, working toward consensus.

Minimum Qualifications

Bachelor’s degree in business administration, business analytics, data science, computer science, management information systems, software engineering, or related field.

One (1) year of experience in budgeting, forecasting, financial analysis (which may be demonstrated through an internship or student employment); OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Demonstrated experience using enterprise resource planning applications, including general ledger and budget applications (e.g., Workday Adaptive Planning, Workday FMS, PeopleSoft) and competency in structured query language (SQL).

Experience in using Microsoft Office applications, with intermediate skill in Excel, Word, and PowerPoint.

Desired Qualifications

  • Evidence of a Master's degree in related field, such as business administration, business analytics, data science, computer science, management information systems, or software engineering; OR three (3) years relevant work experience in financial systems administration or financial business analysis in the public or nonprofit sectors (preferably in higher education).
  • Evidence of Workday Adaptive Planning or Workday FMS certification a plus. 

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
  • Required to stand for varying lengths of time and walk moderate distances to perform work.
  • Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
  • Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
  • Communication to perform essential functions.
  • Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

We serve the ASU Public Enterprise by facilitating resource planning and allocation and by delivering comprehensive analysis to support decision making, promote financial health, and advance the values of the ASU Charter. OPB also provides financial information and regular reporting to the Arizona Joint Legislative Budget Committee, Governor’s Office of Strategic Planning and Budgeting, and the Arizona Board of Regents.

At OPB, we share a common set of values that guide our work and collaboration:

We are better together.

  • Embracing different perspectives and strengths; fostering and maintaining positive relationships; collaborating early and often.
We proceed with care.
  • Acting with integrity in our interactions and operations; building trust through a strong commitment to transparency, openness, and accountability.

We are intellectually curious.
  • Exploring new information and opportunities and creating innovative material and approaches; sharing knowledge and ideas and solicit input at all levels.

We translate information into stories.
  • Synthesizing complex data and concepts; zooming in on the critical details and panning out to consider the implications to resource availability.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Cover Letter and Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position and are required.

Applicant must be eligible to work in the United States; ASU Office of Planning & Budget will not be a sponsor for this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.