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Grant + Contract Officer

Arizona State University

Arizona State University

Tempe, AZ, USA
Posted on Tuesday, September 12, 2023

Grant + Contract Officer


Campus: Tempe

Grant + Contract Officer

Job Description

The primary focus of the Grant & Contract Officer in Research Administration is to support one or more functional areas within ORSPA by providing contract review, management of all award set-up/project accounting/cash management and analysis of award disbursement to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations. This is the intermediate level position in research administration and under administrative direction supports one or more functional areas including, but not limited to: funding information; regulatory compliance; proposal preparation and processing; award negotiation and acceptance (including contracts and subcontracts); award setup; post-award administration; project accounting and cash management; cost analysis and compliance.

Job Family

Research Operations

Department Name

ORSPA Proposals & Negotiations



VP Code


Scope of Search


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$44,950 - $62,000 per year; DOE

Close Date




Essential Duties

Technical Focus Path Acts as a resource to ASU Research Advancement Administrators, provides assistance, guidance and counsel during development, pre-submission administrative review, management, authorization and transmittal of grant and contract proposals to federal, state, and private funding agencies to verify and ensure ongoing compliance with all applicable regulatory and financial compliance requirements imposed on Institutions of Higher Education including, but not limited to: sponsor, ABOR, university, state and federal regulations. In conjunction with and in support of Research Advancement Administrators reviews grant and contract award terms and conditions; actively participates in the negotiations of terms providing recommendations, assistance and support during negotiations as necessary; reads and interprets contracts and other award documents to determine budget, invoicing schedule, restrictions and other pertinent information. Interprets regulations and guidelines of program funding for complex grants and contracts; prepares renewals and periodic reports for grant agencies. May be responsible for setting up awards in the ASU systems, as request or required. Works in conjunction with Research Advancement Administrators to ensure timely and accurate post-award accounting of grants and contracts; reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements. Manages awarded projects in accordance with University and sponsor regulations; provides contract, policy and procedure interpretation to academic departments; reviews and assists prepare invoices, standard and non-standard accounting reports to federal and sponsoring agencies, including, but not limited to: detailed cost and financial analysis, forecasts and projections reflecting interrelationships of accounting data, and provides financial tracking and fiscal control to fulfill reporting requirements. May prepare or assist in preparation of special accounting studies and monitors final reporting requirements. As a resource, interacts with sponsors and staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices. Maintains all applicable project records and files; decides proper handling of financial transactions; approves transactions within designated limits. Provides solutions to problems presented by lower level staff and recommends changes to accounting system, methods or procedures to management, utilizing knowledge of accounting principles and practices. Reviews computer reports for errors or inconsistencies; investigates and corrects problem. Management Focus Path In addition to the Essential Duties and Functions listed above in the Technical Focus Path, a Grant ; Contract Officer, Grant ; Contract Officer, Sr. or Grant ; Contract Officer, Pr., will be focused on a career path which includes duties associated with the supervision and leadership of a team of Grant ; Contract staff members and managing their workload. Assists with orientation and general assistance on departmental policies and practices to new staff. May be assigned to create, develop and or deliver training materials for use by team/dept; acts as mentor to assigned staff. Works with assigned team members to provide guidance and assistance when needed to resolve complex issues. Documents activities and tracks progress. Responsible for day to day management of assigned team members, guide professional development, provide input/perform performance evaluations. Assists/oversees management of established project budget. Supports customer groups and other internal university contacts. May represents organization on specific projects. Acts as representative for assigned team members on strategic goal development and execution.

Minimum Qualifications

Bachelor’s degree required and three years of related experience, OR, any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Experience in understanding user needs, requirements and requests to identify priorities; escalates urgent/conflicting requests.
  • Evidence of collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone
  • Experience in establishing and maintaining effective professional working relationships.
  • Experience in team work; able to effectively respond to moderately complex situations involving numerous and sometimes competing university constituencies.
  • Demonstrated knowledge of research methods, grants, and contracts.
  • Demonstrated knowledge of financial analysis.
  • Experience in developing, negotiating and administering grants and contracts, and awards, and post award functions.
  • Demonstrated knowledge of policies, procedures and regulations of various funding sources.
  • Demonstrated knowledge of research methods, grants, and contracts.
  • Demonstrated knowledge of computer applications and information dissemination technology.
  • Demonstrated working knowledge of Microsoft Office Suite and comfortable working in computer data base systems.
  • Demonstrated knowledge of research methods, grants, and contracts.
  • Demonstrated knowledge of financial analysis.
  • Experience in developing, negotiating and administering grants and contracts, and awards, and post award functions.
  • Demonstrated knowledge of policies, procedures and regulations of various funding sources.
  • Demonstrated knowledge of research methods, grants, and contracts.
  • Demonstrated knowledge of computer applications and information dissemination technology.
  • Demonstrated working knowledge of Microsoft Office Suite and comfortable working in computer data base systems.
  • Experience in using critical thinking and problem solving skills.
  • Adept at navigating complex environments with evolving priorities and communication plans.
  • Ability to utilize knowledge of subject area(s) to identify solutions to issues.
  • Problem solver who can take initiative and set priorities while being flexible.
  • Ability to manage team workload; proactively reassign workload to meet/exceed established metrics for team; escalate to upper management for additional resources to meet goals.
  • Ability to prepare detailed documents, proposals, reports, and/or related materials.

Working Environment

  • Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting.
  • Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.
  • Ability to clearly communicate to perform essential duties.
  • Ability to interpret complex sponsor regulations.
  •  Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Department Statement

For the eighth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eight years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.

At ORSPA Proposals and Negotiations, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and Cover Letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. 

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.