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Program Coordinator Sr - Workforce Development

Arizona State University

Arizona State University

Operations
Tempe, AZ, USA
Posted on Thursday, October 19, 2023

Program Coordinator Sr - Workforce Development

96243BR

Campus: Tempe

Program Coordinator Sr

Job Description

Embark on a rewarding career journey with ASU Fulton Schools of Engineering in the Office of Global Outreach and Extended Education (GOEE), a prominent leader in workforce development and technical training. We specialize in delivering cutting-edge professional programs designed and delivered by distinguished ASU faculty and industry experts. Propel your career by actively supporting a portfolio of hands-on training programs, where participants apply the latest advancements and industry insights to tackle real-world challenges.

As a Coordinator Sr. for Workforce Development, you will be at the forefront of empowering individuals and organizations to invest in training through our professional development initiatives. Our programs, recognized globally for their interdisciplinary approach and real-world application, cater to professionals seeking a high-impact return on their organizational and career investment. This position is based on the Tempe Campus of Arizona State University in Tempe. The position will report to a Program Manager within Global Outreach & Extended Education. This position may require local and/or international travel and have working hours outside of normal business hours.

Job Family

Business Operations

Department Name

Global Outreach & Extended Ed

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$46,618 – $64,300 per year; DOE

Close Date

01-November-2023

Category

02

Essential Duties

  • Plans events and executes programs in accordance with the pre-established mission, goals, and objectives.
  • Monitors the activities of student employees to deliver programs 
  • Develops, compiles, and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
  • Assists in the preparation of program and budget proposals and establishes budget monitoring systems for controlling expenditures; procures materials and resources for programming and events.
  • Works with the GOEE team in the process of spending and allocation of funding sources to meet ASU and sponsor policies and procedures.
  • May represent GOEE and serve on various department and university committees. Interacts and maintains liaison with participants, faculty, staff and outside/community agencies in facilitating program objectives.
  • Develops and facilitates workshops, meetings, or conferences with high impact on program and/or participants, coordinates logistics, scheduling and participant communications.
  • Maintains direct contact with personnel of various outside organizations and university departments associated with scheduled function/program. May attend seminars, workshops, and conferences.
  • Provides assistance and information to instructors, staff and outside organizations regarding programming and events. Serves as a representative to ensure all aspects are implemented and controlled according to plan.
  • Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies. Evaluates program effectiveness to develop and implement improved methods; devises evaluation methodology and implements; analyzes results and takes proper action based on outcome.
  • Reviews applications or other program documents to determine acceptance or make decisions pertaining to the program.
  • Recruits program participants, members and volunteers utilizing the most appropriate promotional or marketing methods such as individual letters, brochures or presentations at meetings.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND four years administrative/coordinate program experience; OR, Master's degree in field appropriate to area of assignment AND two years administrative/coordinate program experience; OR, Eight years of progressively responsible administrative/coordinate program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Experience planning and executing large programs and events.
  • Demonstrated knowledge of, and experience working with, marketing and communications tools and strategies in a professional education environment.
  • Demonstrated knowledge of digital systems such as learning management systems (Canvas), event management systems (Aventri), file sharing systems (Google Drive and Dropbox), MS Office programs, and database management.
  • Experience establishing and maintaining effective working relationships with faculty, university departments, and community partners.
  • Evidence of strong communication skills.

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; frequently required to stand for varying lengths of time and walk moderate distances to perform work.
  • Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
  • Ability to clearly communicate  to perform essential functions.
  • This position receives regular review of objectives. 

Department Statement

The Ira A. Fulton Schools of Engineering Office of Global Outreach and Extended Education (GOEE) leads a dynamic portfolio of global workforce development programs offerings including degrees, professional courses and certification programs working closely with academic units and a global portfolio of industry and government partners.

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas. 

The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:
● Cultivate excellence
● Deliver innovation that matters
● Encourage bold thinking
● Foster a community of learning and collaboration
● Build a foundation for all to be successful

In addition, GOEE administers a large portfolio international capacity building projects with the US Agency for International Development, US State Department, and other government and industry partners to improve STEM education and workforce readiness in a number of countries including Vietnam, Indonesia, Costa Rica, Mexico and other regions. GOEE programs offer global professionals access to Fulton Engineering's nationally renowned faculty through high-impact learning and development experiences delivered via innovative digital immersion education formats.

If you wish to work in an environment where you will be valued for the skills you bring to projects and be challenged to stretch your current capabilities and imagination, then consider becoming part of the Ira A. Fulton Schools of Engineering. To learn more about our team, visit http://asuengineeringonline.com/

Working at ASU has outstanding benefits that include health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator
 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.