Program Coordinator - University Classroom Management

96666BR

Campus: Tempe

Program Coordinator

Job Description

Facilities Management, University Classrooms, seeks a Program Coordinator to assist and provide administrative support in coordinating the repair and maintenance for 520 classrooms on four ASU campuses.

Job Family

Business Operations

Department Name

FDM FM Administration

Full-Time/Part-Time

Full-Time

VP Code

EVP BUSINESS & FINANCE

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,017 - $45,000 per year commensurate of experience and education. ASU offers a comprehensive benefits package with the State of Arizona.

Close Date

17-November-2023

Category

02

Essential Duties

• Coordinate and execute administrative and clerical support to the department (e.g. copying, filing, installing informational signage)
• Perform computer duties and data entry with accuracy and attention to detail (e.g. create and monitor work orders, track work order response)
• Supervise student workers; assign tasks, and review work daily 
• Receive and respond to departmental emails and requests 
• Submit and track student’s time and attendance records
• Maintain department inventory, carts, keys, and equipment
• Create and monitor expenditures
• Assist with interviewing and hiring student workers
• Track and complete departmental training as required and assigned
• Inspect classrooms and move furniture as needed
• Communicate effectively to perform essential duties

DAYS AND SCHEDULE:  Monday through Friday; 6:00 a.m. – 2:30 p.m.

Minimum Qualifications

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Experience in:

• Work order systems e.g. WebTMA, Quickbooks, SchoolDude).
• MS Office (Outlook, Microsoft Word, Microsoft Excel, Adobe) AutoCad, and Classroom Scheduling programs
• managing time and attendance records
• supervising student workers
• customer service

Demonstrated knowledge of:

• the student employment process

Evidence of effective communication skills

Working Environment

• Activities are performed in an environmentally controlled office cubical setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Required to stand/sit for varying lengths of time and travel moderate distances to perform work.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• May be required to travel throughout the Tempe campus or to other ASU campuses as requests or as needs require. 
• May assist with resetting classroom by pushing furniture by hand or using furniture dollies.
• Lift and carry up to 50 lbs.
• Drive University vehicle/cart as needed or to assist students.

Department Statement

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

ASU offers a comprehensive benefits package at very competitive rates to enhance the total compensation of its faculty and staff.  This package includes low-cost health and life benefits to insure you and your family, a wellness program for preventative health education and screenings, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, access to world-class educational opportunities at ASU/UofA/NAU at deeply discounted rates for you and your eligible dependents, disability resources for Americans with Disabilities (ADA), a retirement program with a variety of retiree benefits to ensure your financial security at the end of your career, paid vacation and holidays – and more.  For more information, please visit the Office of Human Resources, Benefits website, at https://cfo.asu.edu/benefits

ASU’s comprehensive benefits package is a significant part of your overall total compensation – and ASU pays for most of it when you are a benefits-eligible employee. https://cfo.asu.edu/compensation-estimator

For more reasons to join ASU, please visit:  https://cfo.asu.edu/why-work-asu

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.  Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd). 

This position requires that you must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.  Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39 month period from date of hire.

This position is dependent on the continuation of funding from a specific source other than general operating funds.  As such, this appointment may terminate when the funding is no longer available.

 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00pm Arizona time on the day indicated. 

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.  

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. 

Work reference history information for 3 current and/or former supervisors will be requested at time of interview.   

Only electronic applications are accepted for this position. 

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.