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Project Coordinator

Arizona State University

Arizona State University

Tempe, AZ, USA
Posted on Wednesday, November 15, 2023

Project Coordinator


Campus: Tempe

Project Coordinator

Job Description

Decision Theater is seeking a full-time Project Coordinator. In this position, you will work closely and collaboratively with stakeholders to plan, direct, organize and execute against project requirements. Tasks will include assisting with the development of project charters and contracts, meeting management, meeting documentation, team communications, client relations, and budget/timeline monitoring. You will work with project leads to identify and acquire necessary resources and coordinate efforts by all parties to ensure timely delivery of project outcomes in accordance with sponsoring source's expectations. You will also work to develop and maintain sustainable office/staff systems and processes to create efficiencies, streamline work, and promote organization across all department teams. Tasks related to overall department operations and administration will also be assigned.

Job Family

Business Operations

Department Name

Decision Theater



VP Code


Scope of Search


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$44,950 - $62,000 per year; DOE

Close Date




Essential Duties

  • Coordinate project activities; assist in execution.
  • Plan, develop, implement, and manage a project team through complete task definitions and work requirement identification and assignments.
  • Work closely and collaboratively with key stakeholders to define project scope, strategy, budget, timeline, and outcomes; identify critical resource expertise and target appropriate internal and/or external sources to ensure optimal outcome(s). Assist with development of project contracts and budgets.
  • Establish and continually monitor/manage project expectations with team; assign tasks as required and identify issues for resolution to ensure optimal team effectiveness.
  • Schedule meetings, prepare and maintain all project status reports, meeting notes, action items, schedules; track milestones/deliverables, critical paths and dependencies; reset expectations as needed in consideration of project progress/outcomes.
  • Respond to all inquiries regarding project status; serve as client liaison, prepare and respond to all regulatory reporting/filings to ensure compliance.
  • Work with all project team members both internal and contracted to ensure optimal outcomes; build, develop, and maintain relationships vital to project success.
  • Prepare all post-project reports to ensure timely dissemination of information to all interested parties and manage the organization of all project documentation. Assist in the development and maintenance of sustainable office/staff systems and processes to create efficiencies, streamline work, and promote organization across all department teams.
  • Coordinate and manage tasks related to overall department operations and administration.

Minimum Qualifications

Bachelor's degree and 2 years related experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • One (1) year project management experience
  • Demonstrated knowledge of basic project management principles, methods and techniques as applied to a specific project.
  • Experience in noticing, interpreting and anticipating concerns and potential team and/or sponsorship conflict; escalate as appropriate.
  • Demonstrated knowledge of available project management applications. 
  • Experience with problem solving skills beginning with identification, moving to development of potential solutions, and follow through to resolution.
  • Experience in critical thinking skills where all points of view are considered and addressed while moving through projects and programs.
  • Evidence of effective communication skills demonstrating organized thought, discernment of necessary details, and clear communication of expected action/response.

Working Environment

  • Climate-controlled office setting subject to extended periods of sitting.
  • Visual acuity and manual dexterity associated with daily use of desktop computer;
  • Bending, stooping, reaching, and lifting up to 20 pounds.
  • Ability to clearly communicate to perform essential duties.
  • Ability to interpret complex sponsor regulations. 
  • Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.
ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options
  • Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
  • Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
  • Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.

Department Statement

For the ninth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all five years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. http://research.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.