Specialist

98109BR

Campus: Tempe

Specialist

Job Description

The ASU/NASA Space Grant program is part of a statewide consortium of institutions that provide development opportunities for students with work in various sectors of STEM fields to build a pipeline for NASA's future workforce. Under general supervision, the Space Grant Specialist position will provide expertise in a human resource, financial, and service role related to the ASU/NASA Space Grant Programming accordance with its established goals and assignments.

Our program provides support to our student participants to make a significant impact on their academic and professional goals. Due to how the program runs, there are seasons of heavy events and workload that requires all hands-on deck during these peak times. However, this is balanced by lighter periods where more flexibility is feasible. The candidate who enjoys science, space exploration, and learning will find our team and program a rewarding and fun place to work. This position will also have the opportunity for hybrid work.

Job Family

Generic

Department Name

School Of Earth & Space Explor

Full-Time/Part-Time

Part-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$20.19 - $28.85 per hour; DOE

Close Date

18-January-2024

Category

02

Essential Duties

• Process new and continuing Space Grant intern hires for each semester which includes the processing of hires, additional pay, and terminations.
• Maintain Space Grant intern job records, which includes position accounting changes, payroll redistributions, etc.
• Coordinate with faculty advisors/account managers for intern funding support
• Coordinate with the department payroll specialist to ensure accurate pay for Space Grant interns
• Maintain and provide department payroll specialist with hire and pay documentation for payroll reconciliation as needed.
• Run periodic reports for verification of intern job records.
• Attend all pertinent trainings and refreshers to ensure current knowledge base of processes and policies.
• Assist with Space Grant travel to ensure policy and procedure compliance, and that deadlines are met
• Process orders and reimbursements for the Space Grant program
• Order supplies and materials from vendors to support office functions and research groups
• Assist in account reconciliation and obtain necessary backup
• Track student participant required deliverables and informal education hours.
• Provide support for annual NASA Space Grant's Undergraduate Research Symposium and ASU Space Grant's Alumni Night and poster session. Support includes but is not limited to: print deadlines, registration logistics, and name tags
• Assist with Space Grant programmatic activities when needed
• Work closely with the Coordinator, Sr. to respond to Space Grant inquiries and to serve as an additional resource.
• Work occasional weekend and evening hours
• Perform other duties as assigned

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of a human resource and financial background
• Experience with hiring and payroll
• Demonstrated knowledge of accounting principles
• Experience with purchasing and ordering via purchasing systems
• Demonstrated knowledge of ASU policies and procedures
• Experience working in a higher education environment
• Experience assisting with conferences and public event organization
• Experience working as part of a team, as well as independently
• Experience working in a multi-task environment and meeting deadlines
• Experience in using attention to detail skills
• Demonstrated knowledge of ASU systems i.e., Kenexa, PeopleSoft, Workday, Sunrise, P-card, Zoom, travel policies and procedures, and Google Suite applications or comparable financial management systems
• Evidence of effective communication skills

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.

• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Occasional bending, reaching, lifting, pushing and pulling up to 30 pounds
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Communicate to perform essential functions.
• Work occasional weekend or evening hours.

Department Statement

The School of Earth and Space Exploration is committed to high-impact scientific discovery. We ask important questions with deep consequences, and our researchers aren’t afraid to explore the great unknowns of the Earth, our Solar System and the Universe beyond. We offer bachelor’s, master’s and doctoral degrees; provide unique research opportunities; collaborate across disciplines; and engage with the community. We invite you to explore all that the School of Earth and Space Exploration has to offer.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.