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Project Coord Research

Arizona State University

Arizona State University

Tempe, AZ, USA
Posted on Wednesday, May 22, 2024

Project Coord Research


Campus: Tempe

Project Coord Research

Job Description

The School of Engineering of Matter, Transport and Energy in the Ira A. Fulton Schools of Engineering seeks a full-time project coordinator to provide day to day operations management for the National Science Foundation Research Traineeship Program (NRT) recently awarded. This individual will be a key contributor in coordinating this NSF-funded graduate program at ASU. The successful applicant will work closely and collaboratively with stakeholders to plan, direct, organize, and execute against project requirements; coordinate efforts of the team to ensure timely delivery of project outcomes in accordance with sponsoring source's expectations. Specific tasks include recruiting students, managing finances and budget projections, organizing events, traveling to the NSF annual meeting, coordinating with the external project evaluator, maintaining the NRT website including web development, graphic design work for promotional materials, organizing workshops, working with academic units to ensure research/teaching assistantships are set up.

Job Family

Project Management

Department Name

Sch Engr Matter Trnsprt Energy



VP Code


Scope of Search


Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$44,950 – $62,000 per year; DOE

Close Date




Essential Duties

  • Plans, develops, implements and manages a project team through complete task definitions
  • Works closely and collaboratively with key stakeholders to define project scope, strategy, budget, and outcomes
  • Identifies critical resource expertise and targets appropriate internal and/or external sources to ensure optimal outcome(s).
  • Establishes and manages project expectations with team; assigns tasks and identifies issues for resolution to ensure optimal team effectiveness
  • Prepares and maintains all project status reports and schedules;
  • Tracks milestones/deliverables, re-sets expectations as needed in consideration of project progress/outcomes.
  • Responds to inquiries regarding project status; prepares and responds to all regulatory reporting/filings to ensure compliance
  • Builds, develops, and maintains relationships vital to project success
  • Works collaboratively with stakeholders, leadership, and other related staff
  • Prepares post-project reports, budget allocations and summaries to ensure timely dissemination of information to all interested parties.

Minimum Qualifications

Bachelor's degree and 2 years related experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Web development experience
  • Graphic design experience
  • Experience preparing and summarizing project budgets
  • Demonstrated knowledge using PeopleSoft and Workday
  • Experience working in higher education
  • Evidence of effective communication skills
  • Experience in multitasking while producing accurate output
  • Experience in meeting deadlines, prioritizing and managing time sensitive projects
  • Experience in accounting and/or financial management
  • Experience in noticing, interpreting and anticipating concerns and potential team and/or sponsorship conflict and escalating as appropriate
  • Demonstrated knowledge of available project management applications to effectively and efficiently produce desired results.
  • Experience in developing and maintaining cooperative and collaborative working relationships among team members and stakeholders.
  • Experience organizing tasks, responsibilities and outcomes; documents activities and tracks progress.
  • Experience in problem solving and critical thinking

Working Environment

  • Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, walking.
  • Use office equipment including a desktop computer.
  • Lift up to 20 pounds.
  • Clearly communicate to perform essential duties.
  • Receive regular review of completed tasks.

Department Statement

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty, and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.

The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:

  • Cultivate excellence.
  • Deliver innovation that matters.
  • Encourage bold thinking.
  • Foster a community of learning and collaboration.
  • Build a foundation for all to be successful.

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.