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Financial Specialist

Arizona State University

Arizona State University

Accounting & Finance
Tempe, AZ, USA
Posted on Saturday, June 29, 2024

Financial Specialist

102453BR

Campus: Tempe

Financial Specialist

Job Description

Under general supervision, the Financial Specialist coordinates the financial functions related to a department(s). These functions include but are not limited to maintaining, monitoring, and tracking expenditures, accounts, internal controls, and other functions designated by the unit administrator. Directly impacts the University goal of increasing research expenditures through the effective management of accounts.

Job Family

Finance & Accounting

Department Name

KE Financial Services

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,413 per year

Close Date

12-July-2024

Category

02

Essential Duties

  • Assist with account reconciliation and maintenance for multiple units within the Knowledge Enterprise under the Institutes and Initiatives area.
  • Maintain and make necessary adjustments to various records and/or logs such as journals, property records, accounting adjustments, or payroll redistributions.
  • Verify amounts and accounting codes on various business documents for accuracy.
  • Balance entries and make necessary corrections.
  • Perform weekly P-Card verifications reports in the financial system. Including reconciliation of assigned P-cards.
  • Maintain files containing supporting documentation for reconciliation purposes.
  • Working with cashiering to complete deposits.
  • Assist with reviewing and processing staff reimbursement requests.
  • Assist with payments to supplier invoices either directly to the supplier or against active Purchase Orders.
  • May compile routine numerical information for report purposes by hand or by running routine recurring reports on internal computer records.
  • Identify specific areas and solutions for process improvement, and draft changes to methods, procedures, and work instructions.
  • Perform other responsibilities as assigned.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND one (1) year of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Evidence of effective written and verbal communication skills.
  • Ability to understand user needs, requirements, and requests.
  • Experience in customer service roles with high quality standards.
  • Experience in following directions set by supervisor.
  • Experience in Financial reporting
  • Experience in Office O365 office (excel, word, outlook)
  • Experience establishing and maintaining effective working relationships.

Working Environment

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs:

Flexible work options:

  • Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
  • Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
  • Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.

Standard Working Environment:
  • Climate-controlled office setting subject to extended periods of being in a stationary position.
  • Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
  • Ability to clearly communicate and exchange accurate information to perform essential duties.
  • Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Department Statement

For the ninth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all nine years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.

At Knowledge Enterprise, Financial Services, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and cover letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.