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Resrch Advancement Admin (Post-Award)

Arizona State University

Arizona State University

Tempe, AZ, USA
Posted on Wednesday, July 3, 2024

Resrch Advancement Admin (Post-Award)


Campus: Tempe

Resrch Advancement Admin

Job Description

The School of Social and Family Dynamics has an opportunity for a Post Award Research Advancement Administrator. Operating under the general direction of Research Advancement Lead, the Research Advancement Administrator will assist faculty with day to day post-award accounting tasks for sponsored research projects. However, during high volume deadlines this position may assist with pre-award functions such as sponsored project proposal preparation and submission.

The Research Advancement Administrator will work closely with the team, the PIs, ORSPA, and others to coordinate all research related activities within the School.

The School of Social and Family Dynamics has 71 faculty members with a variety of research interests focusing on the most important challenges of the 21st century facing individuals, families, communities and social institutions.

ASU offers competitive employment packages including relocation assistance, medical, dental, retirement, and tuition reduction.

Job Family

Research Operations

Department Name

The Sanford School



VP Code


Scope of Search


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$55,000 - $62,000 per year; DOE

Close Date




Essential Duties

  • Manages awarded projects in accordance with University and sponsor regulations.
  • Prepares standard and nonstandard accounting reports for ASU research investigators.
  • Works in conjunction with Office for Research and Sponsored Projects Administration (ORSPA) and ASU research investigator to ensure timely and accurate post-award accounting of grants and contracts; reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements.
  • Works as an administrative resource to ASU research investigators, providing assistance, guidance and counsel during management, to verify and ensure ongoing compliance with all applicable regulatory and financial compliance requirements.
  • Works as an administrative resource to ASU research investigators and ORSPA staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices.
  • Maintains all applicable project records and files; decides proper handling of financial transactions; approves transactions within designated limits.
  • Assists ASU research investigators with renewals and periodic reports for grant agencies.
  • Provides guidance to research investigators and departmental business staff on Sponsor policies and regulations regarding the administration of award funds, monitors compliance issues and assist in resolution, account close out.
  • Provides guidance and assistance in preparing administrative post award management including At-Risks, Pre-Award Costs, re-budgets, and No Cost Extensions.
  • Analyzes, reconciles, and reports financial information on existing sponsored and program accounts; forecasts account to avoid deficits and resolve residual balances, and gathers and analyzes information from the Enterprise Research Administration (ERA), Workday and other sources for customized detail and summary reports.
  • Independently or in coordination with a student worker, processes sponsored project transactions in Workday, such as expense reports, purchase orders, requisitions, and journals
  • Coordinates with PI’s and others to route travel request and expense reports using the Concur travel system.
  • Responds to inquiries in a timely manner using effective interpersonal communication, critical thinking and problem-solving skills and methods as appropriate to address questions and/or concerns.
  • Works under deadlines, manages multiple responsibilities and duties, with interruptions, and in unclear and/or changing situations.
  • Other duties as assigned.

Minimum Qualifications

Bachelor's degree in a related field. Three years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.

Desired Qualifications

  • Experience in preparing detailed documents, proposals, reports, and/or related materials.
  • Experience with budgets and financial processing.
  • Experience in being a problem solver who can take initiative, manage workload effectively and set priorities while being flexible.
  • Experience working independently as well as a member of a team.
  • Demonstrated knowledge of the policies, procedures, and requirements of all applicable regulations governing management of grants and/or contracts for sponsors such as NSF, NIH, and DOEd.
  • Experience in work that requires organizational skills and high-level customer services.
  • Evidence of effective communication skills.
  • Experience working in higher education.
  • Experience in using Microsoft Office Suite (i.e., Excel, Word, Outlook, etc.) and Adobe Pro Acrobat.
  • Experience in high level customer service.

Working Environment

  • Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting.
  • Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.
  • Ability to clearly communicate to perform essential duties
  • Ability to work both independently or within a complex structured team.
  • Works from general instructions on standard job duties and specific directions/ instructions on new assignments.
  • Exercises judgment within defined procedures & practices to determine appropriate action.

Flexible work option:
  • Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Department Statement

The School of Social and Family Dynamics is an academic unit within The College of Liberal Arts and Sciences; which is the largest college at ASU and is organized in a divisional structure comprised of humanities, natural sciences and social sciences. The atmosphere is collegial, priorities are fluid and demands for assistance come from many directions. Our school offers a variety of degree programs in Family and Human Development and Sociology. Our faculty are at the cutting edge of their fields and are devoted to finding solutions to today's most difficult and important problems. The work of the school, however, is not focused entirely on problems. We address the positive outcomes associated with development, families and social institutions. Understanding individual, family and social strengths and resilience is critical to promoting and improving well-being and health. For more information on the Sanford School, please visit our website at https://thesanfordschool.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.