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Assistant Event Coordinator

Arizona State University

Arizona State University

Tempe, AZ, USA
Posted on Tuesday, July 9, 2024

Assistant Event Coordinator


Campus: Tempe

Events Coordinator Asst

Job Description

ASU 365 Community Union is seeking several part-time assistant event coordinators to provide support to operations at events taking place at Mountain America Stadium, Desert Financial Arena and other facilities on and off campus as needed. This position reports to the Event Coordinators. There are no set hours since this position is event based. It is part time, hourly and requires a flexible work schedule to accommodate night, weekend and/or holiday events.

Job Family

Theatrical & Public Events

Department Name

ASU 365 Community Union



VP Code

Cultural Affairs

Scope of Search


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$20.75 per hour

Close Date




Essential Duties

  • Work pre, post and during events to assist with the facilitation of operations and respond to emergencies, problems, etc.; ensures assigned aspects of events are implemented and controlled according to approved plans. This includes setting up tables and chairs, setting up wayfinding signage and client event equipment, monitoring guests and clients at events.
  • Assist users of facilities by providing requirements in regard to technical, security and/or other event related needs; assist in problem resolution and answer questions; refer to appropriate department when unable to respond.
  • Perform event prep work and tear down by communicating with facility users and vendors.
  • Fill out event incident reports and submit to ASU email
  • Create, file and maintain records on event activities, their progress, or status.
  • Coordinate duties of assigned areas with activities of other staff to ensure optimum efficiency and compliance with appropriate procedures and specifications.
  • Drive 365CU and Cultural Affairs motor vehicles and golf cart on ASU premises.
  • Fill out and submit timesheets in an orderly fashion after shift completion.
  • Work outside in all temperatures and conditions and be able to walk and navigate the stairs and large footprint of the stadium, arena, and the arboretum
  • Other duties and projects as assigned.

Minimum Qualifications

Associate's degree in Business Administration or related field AND one year of facility coordination; OR, Three years progressively responsible events or facility coordination experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Experience in facilitating events.
  • Experience in public relations and handling complaints
  • Demonstrated knowledge of scheduling; event operations; and administration assistant tasks.
  • Evidence of effective communication skills.
  • Experience using all Microsoft applications to create and maintain files.
  • Ability to work flexible hours for events scheduled on evenings and weekends
  • Drive on university business and possess a Class D driver license upon employment.

Working Environment

  • Ability to push, pull and lift up to 50 lbs.
  • Ability to stand for long periods of time.
  • Ability to climb a 10-foot ladder.
  • Frequent bending and reaching.
  • Ability to work long consecutive hours, for consecutive days.
  • Ability to climb numerous sets of stairs in one shift.
  • Evidence of effective communication skills.

Department Statement

ASU Cultural Affairs is comprised of three units - ASU Gammage, ASU 365 Community Union and ASU Kerr. Through the mission of Connecting Communities™, ASU Cultural Affairs makes an impact across the Valley of the Sun through the arts, entertainment, education and events.

ASU 365 Community Union represents an innovative new stadium-utilization model that transforms Mountain America Stadium from a football venue into a university asset used 365 days a year. Strategically located in the heart of the Valley, the ASU 365 Community Union is a cultural hub with programming designed for the entire community. It is a place where diversity is celebrated -- a place for students, staff, faculty and local community to eat, play, learn, connect, build relationships, create and innovate. With its official launch in Fall 2019, the ASU 365 Community Union expands a premiere venue for athletic events into a cultural destination for world-class entertainment.

ASU Cultural Affairs is committed to providing a welcoming, equitable and respectful environment for all in order to realize our mission of Connecting Communities™ through the arts, entertainment, education and events. Our core values serve as a guide for daring engagement, respectful dialogue and cross-collaboration. Learn more about our commitment and values at https://culturalaffairs.asu.edu/core-values

To learn about the ASU Charter and goals, visit: president.asu.edu/asu-mission-goals

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.