Jr Experience Design & Events Coordinator

102844BR

Campus: Tempe

Events Coordinator

Job Description

The Design School in ASU’s Herberger Institute of Design and the Arts seeks an experienced events professional. This position will assist in the scheduling and coordination of public and academic events, seminars, and conferences. The ideal candidate is a high-performing, positive and service-oriented individual with excellent attention to detail. This position reports to the Manager of Faculty and Academic Affairs. This is a full-time, salaried position which requires a flexible work schedule to accommodate night and weekend events. Under administrative direction, performs work of considerable difficulty planning, coordinating, organizing, staffing and supervising events sponsored by the College, College Alumni Association, student organizations, off-campus organizations, or a combination of the aforementioned. Position reports to the Office of Development and Office of the Dean.

Job Family

Publicity & Promotion

Department Name

The Design School

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$50,000 - $54,000 per year; DOE

Close Date

01-August-2024

Category

02

Essential Duties

• Ensure a welcoming and inclusive environment where all community members have a high-quality experience (community members include faculty, staff, students, high-profile guest speakers, university leaders, donors, visitors and others).
• Assists in the development and execution of an event work plan.
• Performs tasks related to event coordination including the scheduling of facility and campus services.
• Assists in coordinating with both internal and external event-related vendors and staff.
• Attends events and ensures assigned aspects of events are implemented according to plans.
• Assists in maintaining records on event activities, progress, or status.
• Maintains event calendars, updating as necessary.
• Works closely with school marketing team to inform event promotion.
• Maintains event RSVP lists and tracks attendance; prepares name tags and dinner cards as needed.
• Assists with data entry in event management software to adhere to ASU policies and procedures
• May assign tasks and supervise student workers as needed for event activities
• Maintain and track budgets on all events, in accordance with objectives and funding parameters
• Assists in problem resolution and answers questions; refers to the appropriate department when unable to respond
• Provides assistance and information to faculty, staff and outside organizations
• Complete other duties, as assigned.
• Communicate information of the event to TDS Faculty, Students, and ASU Communities

Minimum Qualifications

Associate's degree in Public Administration, Business Administration or a related field and two years of event planning and coordinating experience; OR,Four years of public relations and event planning/coordinating experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

• Understanding of UX design concepts and practices to enhance user experiences.
• Experience in design software such as Figma, Sketch, or Adobe Creative Suite.
• Experience using creative tools to bring design concepts to life and enhance event experiences
• Knowledge of issues pertaining to the area of assignment.
• Knowledge of budgeting and accounting principles. Knowledge of basic project management. Knowledge of supervisory practices and principles.
• Experience in budget preparation and forecasting.
• Experience in coordinating and prioritizing work and activities of self and others.
• Experience in establishing and maintaining effective working relationships with faculty, staff and upper management.
• Evidence in effective communication.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• Receive regular review of assignments for adherence to established goals and objectives.
• This position may provide work direction of activities to others for completion of project related tasks.

Department Statement

The Herberger Institute comprises the School of Art; School of Arts, Media and Engineering; The Sidney Poitier New American Film School; School of Music, Dance and Theatre; The Design School; and the ASU Art Museum. With 130 degree and certificate options, and programs ranked top 20 in art, design, music, theatre, digital culture, film, dance and more, plus a top university art museum, a leading immersive media facility, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design.

Our mission is to position designers, artists, scholars and educators at the center of public life and prepare them to use their creative capacities to advance culture, build community and imaginatively address today’s most pressing challenges.

The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With 7,000+ students, more than 700 faculty members, and 130 program options, the Herberger Institute is committed to redefining the 21st-century design and arts school.

As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.

Values:

• Creativity as a core 21st-century competency
• Design and the arts as critical resources for transforming our society
• Innovation, enterprise and entrepreneurship
• Interdisciplinary and transdisciplinary collaboration and research
• Social embeddedness
• Projecting all voices
• Excellence

https://herbergerinstitute.asu.edu/

Why work @ASU - https://cfo.asu.edu/why-work-asu
Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

• Salary and wages paid
• Comprehensive package of affordable benefit plans and programs
• Access to world-class educational opportunities at deeply discounted rates
• ASU's total compensation estimator shows the approximate value of your overall compensation

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.
Flexible work options

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.