Department HR Specialist Sr

102931BR

Campus: Tempe

Department HR Specialist Sr

Job Description

ASU’s Enterprise Technology (ET) is looking for a highly motivated Department HR Specialist Senior to join the People Operations team to coordinate human resource functions. You will be part of a highly efficient team that works collaboratively while allowing room for individual accomplishments. The Department HR Specialist Senior will manage the employee life cycle, including recruitment, onboarding, employee professional development, staffing, compliance and internal controls, management of unit personnel files, payroll management, and other functions designated by the Department HR Manager.

At ET, the technology initiatives we engage in are transformative and unprecedented in higher education. We strive to be inclusive, authentic, and passionate in our work as we work together to create a collaborative organizational culture. Contributing to and advancing these values is an expectation of this role.

ASU offers a total compensation package that includes valuable employee benefits. Click here to explore options.

Job Family

Human Resources

Department Name

ET People Operations

Full-Time/Part-Time

Full-Time

VP Code

ASU Enterprise Technology

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$45,385 - $65,000 per year; DOE

Close Date

01-August-2024

Category

02

Essential Duties

• Works closely with ET administration and the ASU Office of Human Resources (OHR) to develop and implement all departmental human resource activities to ensure compliance with ET and university policies, practices, and regulations
• Coordinates and manages personnel searches, applicant evaluation and hiring, with an explicit focus on ensuring inclusion and belonging for all members of the ET team
• Coordinates and processes personnel changes.
• Manages human resource and payroll quality control for the department
• Responsible for payroll management, resolves payroll discrepancies, and works as a liaison between Financial Services Payroll and OHR to reach a solution
• Determines budgetary impact of salary actions and works closely with the financial team to review account expenditure requests and obtain expenditure approvals complying with established financial guidelines and policies
• Assists with department staff visa applications and renewal processes
• Responds to customer inquiries regarding policies, processes or general ASU/ET human resource information.
• Ensures maintenance of appropriate personnel records based on OHR, state, and federal guidelines
• Participates in a variety of departmental, ET, and university-wide initiatives and meetings to represent ET's interests in the area of human resources and to ensure integrative/collaborative support of ET and university interests
• Performs other responsibilities as assigned to ensure the continuity of department operations and to meet customer service needs
• Takes responsibility for fostering culture, advancing our values, and championing engagement in all its forms -- collaborating across our teams as well as participating in ET/ASU events and programs
• Demonstrates commitment to valuing diversity and contributing to an inclusive working and learning environment

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of all applicable federal, state, and regulatory requirements, laws, and standards
• Experience with Workday HCM system
• Experience using Salesforce, or similar software, to track and manage customer requests
• Evidence of a SHRM-CP or SHRM-SCP certification preferred
• Experience in using judgment on sensitive, complex, and cross-functional issues
• Demonstrated knowledge of design process and program improvements to address business needs, improve efficiency and customer satisfaction, and rollout service changes
• Experience in planning and establishing priorities
• Experience in establishing and maintaining effective working relationships both within and across organizational areas
• Evidence of effective communication
• Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information, and short deadlines
• Experience modeling empathy, compassion, and emotional intelligence
• Experience hiring in a values-led organization, emphasizing inclusion and belonging
• Ability to help foster a collaborative and welcoming space for all teammates where everyone can thrive

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%)
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%)
• Regular activities require the ability to quickly change priorities and adapt to swiftly changing requirement, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.

Department Statement

Enterprise Technology embraces its role as both an enabler and catalyst for advancing the vision and work of the New American University. We are a values-driven organization. Our commitments are reflected in all of the work we do in pursuit of operational excellence, the experience and delight of our community, and our strategic and innovative initiatives. The Enterprise Technology PeopleOps team focuses on providing an amazing customer service experience to past, present and future employees. Applicants must be eligible to work in the United States; ASU ET will not be a sponsor for this position.

Join the team that sparks human-centered innovation.

ET is a rapidly reconfigurable and entrepreneurial organization at ASU that prioritizes and executes to meet the needs of our community of learners, faculty, researchers and staff. Our work emphasizes autonomy, flexibility and distributed decision-making to leverage the strengths of individuals. Together, we embrace a culture that nurtures, engages and embraces diverse voices with a shared lens of positive community impact and expanded opportunities for collaboration.

Why join us?

Mission oriented. Everything we do is to advance ASU’s charter -- measuring who we include and how they succeed. We are staunch champions of learner success and put people first.

Flexibility. Our hybrid work environment prioritizes personal autonomy and trust around how work gets done. Staff touch base in person a few times per week with freedom to decide how, when and where.

Culture forward. We embrace a Positive Core culture: Belonging, Relational, Authentic, Visionary and Empowered.

Scale of impact. Our work changes the world. With 180k+ learners, faculty, researchers and staff, working with ET means you have the capacity to improve many lives and entire communities.

World-class, low cost education. Our professional development is built in! ET encourages staff to seek additional certificates and degrees via ASU’s top ranked programs with major tuition breaks.

Exposure to industry giants. ET partners with Amazon, Apple, Cox, Verizon, Salesforce, Alteryx and a diversity of technology companies to enhance our innovations and deepen their impact.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.