Senior Coordinator, Employer Relations

102949BR

Campus: Tempe

Coordinator Senior

Job Description

The primary role of this position is to manage high-volume event planning for employer and student events, ensuring a seamless experience for all stakeholders. Key responsibilities include overseeing the employer request intake process, developing and implementing programs, and organizing event logistics. The role also involves researching and sourcing potential panelists and speakers, creating and sharing templates and resources, and managing a comprehensive event calendar. Additionally, the position requires posting events to relevant platforms, assisting with website and marketing efforts, and maintaining directories of key contacts.

Supervisory duties include monitoring activities and delegating tasks, conducting needs assessments, preparing budget proposals, controlling expenditures, and seeking funding opportunities. The position also involves advising staff and students, preparing reports on program activities, evaluating program effectiveness, recruiting participants, and developing promotional literature. Facilitating high-impact workshops, meetings, or conferences and liaising with internal and external stakeholders to achieve program objectives are also essential responsibilities.

What’s in it for you:
Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: (Click here to explore options)

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU Discounts to sports/events along with discounts with ASU partnerships.

Currently hiring for the following shift: Monday – Friday 8:00am - 5:00pm

Job Family

Generic

Department Name

Career & Prof Devlpmnt Svcs T

Full-Time/Part-Time

Full-Time

VP Code

EDUC OUTRCH & STDT SVCS

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$55,000 per year

Close Date

05-August-2024

Category

02

Essential Duties

• Manage high-volume event planning for employer and student events.
• Oversee the employer request intake process for efficient stakeholder engagement.
• Develop and implement programs to enhance event effectiveness and relevance.
• Organize and coordinate event logistics, including scheduling and communication.
• Research and source potential panelists and speakers to enhance event quality.
• Create and share templates and resources to support event planning and execution.
• Manage a comprehensive event calendar, coordinating dates and times for various activities.
• Post events to relevant platforms and assist with website and marketing efforts.
• Maintain directories of key contacts, including alumni and industry professionals.
• Monitor and supervise the activities of staff, ensuring smooth operations.
• Prepare budget proposals, control expenditures, and seek funding opportunities.
• Facilitate high-impact workshops, meetings, or conferences, and liaise with internal and external stakeholders.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of a graduate degree in related area
• Experience in college employer relations, and business development, talent management, or professional recruiting
• Demonstrated knowledge of issues pertaining to area of assignment.
• Demonstrated knowledge in budget preparation and accounting principles.
• Experience with critical thinking & problem-solving skills.
• Experience in establishing and maintaining effective working relationships.
• Demonstrated knowledge of supervisory practices and principles.
• Experience with Microsoft Office applications and database management systems.
• Demonstrate knowledge of specific applications such as: Outlook, PowerPoint, Google Drive, SalesForce, Handshake.

Working Environment

• Sit or stand for prolonged periods of time
• Work collaboratively across various departments within the University as well as with diverse populations and groups
• Use computers effectively – including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard
• Use critical thinking to make decisions and/or analyze data
• Communicate effectively both orally and in writing
• Walk throughout campus for meetings or events, regardless of the weather
• Work collaboratively to achieve objectives
• Climb stairs in locations with no elevator, such as with the mezzanine level of the MU, or Irish Hall
• Ability to lift 35 lbs.

Department Statement

The Senior Coordinator is part of a one Career Services team model that provides a variety of career advisement services to students and recent alumni through every step of the career & professional development process. Career Services serves ASU students and new alumni through engagement opportunities tailored to their unique backgrounds, talents, experiences, academic preparation and professional goals. Our focus is to ensure career readiness as defined by the National Association of Colleges & Employers: Career Readiness is the attainment and demonstration of requisite competencies that broadly prepare college graduates for a successful transition into the workplace. We help Sun Devils succeed at every step of their career development process from learning about majors and career options, to finding an internship or first job out of college. We offer professional career advice and are a valuable resource for job outlook, salary and employment trend information.

Career Services provides commensurate programs, services, and resources at all four Phoenix area locations, as well as ASU Online. Staff work collaboratively with leadership and staff at each location, and as part of the Educational Outreach and Student Services (EOSS) Vice Presidential area. EOSS provides the ASU student community with support services, involvement opportunities and a rich Sun Devil experience to assist students in achieving their personal and academic goals. Members of the ASU community aspire to live the Sun Devil Way, creating and sustaining a community that exemplifies achievement, engagement and responsibility.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.