Asst Director Operations

102995BR

Campus: Tempe

Asst Director Operations

Job Description

The Assistant Director of Operations will oversee administrative functions, staff management, post-award research management, academics, business operations, human resources, and faculty personnel actions. This role serves as a key member of the leadership team, ensuring operational excellence across the department. The ideal candidate will demonstrate strong leadership, problem-solving skills, and the ability to handle multiple tasks effectively under tight deadlines. Department leadership may offer standard or alternative schedules that best meet the service and work needs of their respective areas.

Job Family

Business Operations

Department Name

Physics Department

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$88,000 - $106,500 per year; DOE

Close Date

06-August-2024

Category

03

Essential Duties

Administration & Staff Supervision

• Foster a community-focused environment for faculty, staff, and students.
• As member of leadership team, provides input on strategic direction, plans and initiatives of financial and operational areas, practices and policies to ensure alignment with established goals and objectives.
• Direct and review daily activities and operations, contributing to both long-term and short-term strategic planning.
• Provides analysis of operations to target areas for improvement and works with applicable responsibility area leaders in implementing change.

• Develops and maintains state, local and capital budget processes; establishes, monitors and implements corrective actions as appropriate to ensure ongoing adherence with sound internal control practices for judicious use of funds in accordance with all applicable standards, policies, requirements and regulations.
• Reviews, monitors, and initiates actions appropriate to ensure ongoing compliance with established procurement and contract administration policies, standards and regulations; prepares regular and periodic reports of activities.
• Manage faculty personnel actions
• Oversee personnel matters including payroll, recruitment, and employee relations.
• Lead the business administration support staff, ensuring effective financial and HR systems.
• Oversee recruitment, onboarding, and development processes, including retention strategies
• Post-Award Research Management
• Act as the primary contact for post-award issues, aiming to improve management effectiveness.
• Serve as liaison with ORSPA (Office of Research and Sponsored Projects Administration) to facilitate communication and project management.
• Provide administrative support for award management activities such as budget adjustments and compliance monitoring.
• Oversee financial transactions, account reconciliations, and the timely collection of revenue related to funded projects. Offer guidance on sponsor policies and manage compliance with regulatory requirements.

Minimum Qualifications

Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting or closely related field AND five (5) years experience in financial operations, which includes one year of supervisory experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of management principles and practices.
• Demonstrated knowledge of accounting and budgeting practices and principles.
• Demonstrated knowledge of state and federal laws pertaining to budgeting and accounting principles.
• Experience in operational management within an academic or research environment.
• Experience in developing detailed and complex budgets, financial reconciliations and reports for management
• Evidence of strong leadership skills and the ability to manage multiple administrative functions
• Evidence of effective communication, analytical and interpersonal skills
• Experience using ASU administrative systems (i.e. Workday, Peoplesoft, Kenexa, Analytics)
• Experience managing, supervising and evaluating the work of assigned staff
• Experience in using Microsoft Office applications
• Ability to work effectively in an environment subject to quickly changing priorities and short deadlines.
• Ability to effectively utilize reporting formats and criteria to present succinct and meaningful management information to a variety of audiences with varying levels of interest/understanding.

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. Drives University vehicle and/or cart to campus site.

Department Statement

The Department of Physics is ranked in the top 20 physics schools in the West. The Doctoral program is ranked 50th in the nation. A world leader in microscopy and diffraction methods. Our commitment is first and foremost to developing the highest quality programs and research opportunities for students engaged in the study of physics. Physics faculty at ASU are among the finest researchers, teachers, and mentors in the field today. We are a leader in physics research of solid-state phenomena at nanometer scales. State-of-the-art instrumentation includes electron microscopes, scanning probe microscopes, ion beam probes, solid-state lasers, and a low-energy electron microscope. We conduct experimental research at the smallest scales and have access to world-class accelerators across the globe.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.