Management Intern

103165BR

Campus: Tempe

Management Intern

Job Description

ASU TRIO Programs seeks a Management Intern for the Veterans Upward Bound (VUB) program. Under the supervision of the Program Director and working alongside the Coordinators, the individual hired will implement recruitment and orientation sessions, academic/college preparatory workshops (both in-person and virtually), and oversee the testing component. The intern will also provide leadership and support to other student coordinators as well as assist in various other related duties such as coordinating with and supporting other ASU TRIO programs which provide participants with skills and the motivation necessary to enter and complete a program of secondary and postsecondary education. This position is a short-term position

The ideal candidate must work well in a fast‐paced, flexible environment, provide a high level of customer service to both the university and external communities, and make strong contributions both as an individual and as a team player.

Days and Schedule: Work location is primarily at the Tempe campus; however, incumbent will travel to off-campus events and other ASU campuses to perform work driving their own vehicle. This position is a part-time position from Monday thru Friday 8AM to 5PM, including some evenings and weekends. Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval.

Job Family

Generic

Department Name

Veterans Upward Bound Tempe

Full-Time/Part-Time

Part-Time

VP Code

EDUC OUTRCH & STDT SVCS

Scope of Search

Open

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$20 per hour

Close Date

05-August-2024

Category

02

Essential Duties

• Assists in planning and administration of service delivery.
  • Organize and conduct recruitment and orientation sessions (within virtual platform and in-person locations) to the target population (i.e., veterans currently not enrolled in college).
  • Organize, coordinate and conduct pertinent academic testing for all program participants as required; gather, evaluate, analyze and report testing data.
  • Working in transitioning veterans into college enrollment and activities (i.e., applying to colleges/universities, acquiring transcripts, investigating programs of interest).
  • Supervising supplemental instruction program that focuses on college preparedness and transition (e.g., developing timeline of content delivery, working with community partners for guest curriculum).
  • Plan, coordinate, and execute enrichment activities that will foster and encourage personal (i.e. intellectual, cultural, and social) development as well as help solidify the participants’ desire/pursuit of a postsecondary education (within virtual and in-person locations).
  • Drafting, testing, and disseminating program evaluations to program participants, analyzing that data, and writing reports and recommendations to the Program Director.
  • Maintains student database and prepares documentation, student communication, and reports as needed.
• Supports social media engagement by creating promotional materials, posting status updates, and participating in digital networking.
• Assist with supervision of student workers serving as student coordinators.
• Attend all training, activities, and staff meetings.
• Assist the Program Director in preparing proposals and reports as required by the U.S. Department of Education, Arizona State University, and other organizations.
• Perform all other related duties as assigned.
• Position requires work on weekends and evenings. Altered weekly work schedule, minimum of 20 hours per week.
• General work schedule is:
  • At ASU: Mondays through Fridays, 8AM-5PM, some evenings, weekends and holidays.
  • Special events including field trips may take place throughout the year requiring one to work all day.
• Primary work location is on the ASU Tempe campus, however work for this position may occur across ASU campuses (Downtown Phoenix, Polytechnic, Tempe, and West) as well as at approved community partner locations within Maricopa and Pinal counties, the program's target area. Reliable transportation is required.

Minimum Qualifications

Bachelor's degree in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of graduate student in a closely related field of study
• Experience with TRIO, educational equity organizations and/or similar college preparatory programs.
• Experience in working with U.S. military veterans and/or student veterans (i.e., adults who served in the U.S. Armed Forces).
• Experience with diverse populations particularly those from low-income family backgrounds and first-generation college bound individuals to attend postsecondary institutions.
• Knowledgeable on university administrative procedures including admission process.
• Knowledge about financial aid, such as FAFSA and scholarships.
• Knowledgeable with navigating through the VA system/agencies.
• Experience implementing college readiness workshops.
• Experience in overcoming barriers similar to those confronting the program's target population.
• Knowledge of basic computer skills including use of MS Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Bookings, Teams, Publisher, Access), social media (e.g., Instagram, Facebook, Twitter, TikTok, etc.), G Suite (e.g., Google Drive, Gmail, Hangouts, etc.), Canva, and ASU computer systems (e.g., Peoplesoft, Salesforce, Canvas, Zoom, Slack, Cisco Jabber, etc.).
• Experience with digital technology devices like laptops, webcams, etc.
• Evidence of effective oral and written communication skills.
• Experience with completing assigned projects in a timely manner and work well under priority deadlines.
• Experience in planning, scheduling, and supervising the work of others.
• Experience in customer service skills; self-starter, engaging and communicative in a virtual/online setting.

Working Environment

• Professionally represent department/program.
• Sit or stand for prolonged periods of time.
• Work collaboratively across various departments within the University as well as with diverse populations and groups (within virtual platform and in-person locations) to achieve objectives.
• Deliver presentations including teaching project participants and coordinating group activities.
• Use computers and mobile technologies effectively – including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard.
• Use critical thinking to make decisions and/or analyze data.
• Communicate effectively.
• Travel on buses to supervise participants on in-state/out-of-state field trips, when applicable.
• Ability to lift 35 lbs.
• Must be able to work independently and in a team setting.

Department Statement

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.