Research Advancement Admin Sr

103154BR

Campus: Tempe

Research Advancement Admin Sr

Job Description

The Arizona State University Knowledge Enterprise Biodesign Institute is actively seeking a highly motivated, experienced, and organized individual for our Research Advancement Administrator Sr. role on the Biodesign Research Opportunity Advancement and Development (ROAD) team on the Tempe campus.

ROAD provides administrative support to Biodesign researchers in preparing proposals and contracts for research funding from government, foundation and industry sponsors. ROAD is an energetic group focused on providing quality service, empowering team members, and encouraging professional development.

The proposals that ROAD assists with involve delivering the future of nature-inspired scientific innovation today for the betterment of human health, community safety, and global sustainability. As an RAA Sr., you will hone your knowledge and skills towards submitting proposal applications to National Institutes of Health (NIH), National Science Foundation (NSF), and Department of Defense (DOD), among other federal agencies, while also gaining experience with a wide variety of philanthropic funders and other sponsor agencies.

In this position, you will provide direct support to research investigators in the area of proposal preparation. You will assist investigators with adhering to sponsor guidelines and university policies, all while fostering a supportive and uplifting environment. This position will serve as a resource/mentor for junior members of the team. For many proposals, you will work with individual researchers to develop proposal materials, including complex budgets. Additionally, you will support interdisciplinary proposals which involve teams of investigators, proposal managers, and subcontractor institutions. Prior experience in proposal development, administration and/or project management are essential to success.

Job Family

Research Operations

Department Name

Biodesign Resrch Opp Adv & Dev

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Scope of Search

Arizona Board of Regents

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,900-$73,000 per year, DOE

Close Date

02-August-2024

Category

03

Essential Duties

• Performing funding searches to help identify opportunities
• Reviewing funding announcements and providing guidance on eligibility and sponsor requirements
• Contacting sponsors for clarification of application guidelines
• Drafting budget justifications in conjunction with PI/Unit
• Assisting subrecipients with questions related to completing subrecipient commitment forms
• Preparing complex budgets
• Assisting and completing other sponsor required forms and review for compliance (current and pending support, biosketches)
• Completing administrative information according to sponsor guidelines
• Completing and routing all internal forms using information provided by PI/Unit
• Verifying cost sharing required by sponsor
• Uploading files for sponsors requiring electronic submission
• Reviewing proposals against guidelines before sending to the Office of Research and Sponsored Project Administration
• Submitting applications to Office of Research and Sponsored Project Administration for review, signature, and transmittal to sponsor
• Assisting with post submission action items requested by the sponsor such as Just-in-Time requests, revised budgets, scope of work, additional certifications, etc.
• Acting as administrative resource to ASU research investigators, providing assistance, guidance and counsel during development, pre-submission administrative review, management, authorization and transmittal of grant and contract proposals to federal, state, and private funding agencies to verify and ensure ongoing compliance with all applicable regulatory and financial compliance requirements
• In conjunction with and in support of ORSPA, providing assistance and support, securing additional information during negotiations as necessary; reads award documents to determine restrictions and other pertinent information.
• Assisting ASU research investigators with renewals and periodic progress reports for grant agencies
• Preparing standard and nonstandard administrative reports on submission data
• Acting as administrative resource to ASU research investigators and ORSPA staff to resolve problems and correct errors in proposal data

Minimum Qualifications

Bachelor's degree in a related field. Five years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.

Desired Qualifications

• Knowledge of proposal development administration and/or experience working within research;
• Experience in Project management and/or project coordination.
• Ability to work on multiple projects while producing accurate output;
• Experience in high level of organization;
• Ability to work collaboratively as well as manage workload independently;
• Effective written and verbal communication skills with a strong focus on collaboration and a high level of customer service;
• Evidence of strong ability to understand user needs, requirements, and requests;
• Evidence of problem-solving, critical thinking and time management skills;
• Knowledge of relevant computer applications: Microsoft Office (i.e., Excel, Outlook, Word, PowerPoint), University grants management systems, PeopleSoft, Research.gov, Grants.gov, NIH eRA Commons

Working Environment

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs:

Flexible work options:

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
• Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.

• Climate-controlled office setting subject to extended periods of being in a stationary position.

• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
• Ability to clearly communicate and exchange accurate information to perform essential duties.
• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Department Statement

For the ninth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all nine years the category has existed.
ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.

At Biodesign Research Opportunity Advancement & Development, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.