Compliance Coordinator, Research

103419BR

Campus: Tempe

Compliance Coordinator

Job Description

The Office of Research Integrity & Assurance (ORIA) within the ASU Knowledge Enterprise is seeking a Research Compliance Coordinator to support one or more of the functional areas within ORIA by conducting research compliance reviews, coordinating and managing applicable processes, determining level of review required, and supporting oversight/reporting processes to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations.

Job Family

Research Operations

Department Name

Research Integrity & Assurance

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$43,065 - $59,400 per year; DOE

Close Date

27-August-2024

Category

02

Essential Duties

• Maintain solid working knowledge of Conflict of Interest (COI) regulations, policies, and guidance documents. This position will primarily work within the COI functional area of ORIA.
• Monitor and conduct reviews of existing and new disclosures. Assists with reviewing and implementation of forms, policies and standard operating procedures as needed. Investigate, interpret, and provide guidance to faculty and staff on regulations related to the area of assignment.
• Provide regulatory support for the processing of compliance reviews.
• Act as administrative resource to ASU researchers and staff to provide assistance, guidance and counseling during compliance review and management activities.
• Consult with staff, faculty, and others to provide technical advice, problem solving assistance, and answer questions about area of assignment to ensure ongoing compliance with all applicable regulatory controls including, but not limited to sponsor, ABOR, university, state, and federal regulations.
• Develop and prepare routine area specific reports and contribute to department information gathering initiatives as they arise.
• Perform data gathering and initial analysis under the direction of more senior staff members.
• Provide solutions to problems presented by team members and recommend changes to methods or procedures to management, utilizing knowledge of best practices and principles.
• Identify areas of focus for education topics and provide outreach training/workshops/seminars for the University community on policies, procedures, and system enhancements for area of assignment.
• Coordinate meetings, prepare agenda and material to meet distribution deadlines; perform follow-up as needed.
• Record meeting activities; maintain files of expectations, discussions, agreements, and outcomes.
• Respond to questions raised during committee meetings on an as-needed basis; research information as appropriate/needed for a follow up.
• Review materials with Committee Chair, compliance area management lead and ORIA Asst. Director for accuracy/completeness.
• Inform compliance area management lead/Asst. Director of issues raised by regulatory committee or investigators.
• Ability to provide ideas and recommendations to resolve routine issues.
• Establish and maintain effective professional working relationships.
• Refer issues to more senior staff and/or supervisor, provides their perspective before seeking guidance.
• Support a customer group and work with other internal university stakeholders.
• Works from general instructions on standard job duties and specific directions/ instructions on new assignments.
• Exercise judgment within defined procedures & practices to determine appropriate solutions and action.
• Follows standard practices and procedures in analyzing information from which answers can be readily determined.
• Able to follow directions set by unit and/or supervisor, and works with supervisor to prioritize and manage time.
• Maintain all applicable records and files.
• Has general understanding of requirements for assigned responsibilities.
• Perform other duties as assigned.
• Actual job responsibilities may vary depending upon area assignment.

Minimum Qualifications

Bachelor's degree required and three years year of related experience Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in research compliance and/or research administration.
• Experience in reading, understanding regulatory documentation, and interpreting, analyzing, and applying federal, state, and local regulations, along with University rules and regulations to daily operational policy and procedures.
• Evidence of the ability to think critically, logically, and analytically and problem solve.
• Evidence in being self-motivated, results oriented, takes initiative, and exhibits broad thinking.
• Experience with time management and prioritization skills with ability to meet deadlines and prioritize multiple tasks.
• Experience in working well independently as well as contribute to team efforts; able to effectively respond to routine situations involving potentially several university constituencies.
• Evidence of collegial interpersonal skills and an ability to communicate effectively in person, writing and by phone.
• Experience with computer skills with knowledge of the MS Office Suite.

Working Environment

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting.
• Visual acuity and manual dexterity associated with daily use of desktop computer, bending, stooping, reaching, and lifting up to 20 pounds.

Flexible work options may be available

• Alternative work schedules can include staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice-president-level approval is required.
• Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.

Department Statement

Office of Research Integrity and Assurance (ORIA) was established as a resource for investigators and the university to achieve and maintain ethical principles and compliance with federal, state, and university regulations governing research.

ORIA’s mission is to 1) Ensure ASU sponsored research is conducted in accordance with applicable federal, state, local, and ASU regulations and policies, 2) Provide education and outreach on compliance areas 3) Utilize efficient processes to make compliance as easy as possible for the regulated community 4) Support institutional compliance committees. ORIA’s Conflict of Interest (COI) policies, processes and systems are focused to ensure compliance with all university, sponsor, ABOR, federal, state, local laws and regulations in effect so as not create situations that are, or appear to be, in conflict with the values of free and unbiased inquiry.

For the ninth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eight years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and Cover Letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.