Events Manager

103443BR

Campus: Tempe

Events Manager

Job Description

Under administrative direction, performs work of considerable difficulty planning, coordinating, organizing, staffing and supervising the program delivery of special events, both domestic and international, sponsored by the Julie Ann Wrigley Global Futures Laboratory (GFL). Serves as the primary point of contact for special event logistics.

Job Family

Publicity & Promotion

Department Name

Global Futures Laboratory

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$46,150 - 71,000 per year; DOE

Close Date

22- August- 2024

Category

03

Essential Duties

• Responsible for logistical planning and executing events within the Global Futures Laboratory (this can include events led by members of leadership, faculty, programs, institutes, initiatives, and centers).
• Maintains and establishes a positive working relationship and collaborative rapport with internal and external stakeholders to assess event needs and develop event recommendations and plan.
• Interacts with GFL leadership and individual event leads to discuss results of events, financial and operational analysis, observations, and recommendations to strengthen and/or improve operational efficiency and effectiveness. Provides assessment of event resourcing to determine whether financial controls are adequate.
• Develops a complete logistical plan for each event including, but not limited to: budget, staff, timetable and event procedures.
• Provides administrative support in conjunction with support staff from the event lead’s program/center/initiative to ensure continuity of effort and attainment of event goals.
• Acts as primary liaison with event speakers and IT for instructional/audio visual needs.
• Directs and oversees activities of event coordinator and student workers assigned to events.
• Provides on-site presence and support as needed during the event to ensure coordination of all aspects of the event including, but not limited to: service levels, contract negotiation, vendor selection, collateral materials, set-up/break-down and registration to ensure delivery of successful, effective and smooth events.
• Reviews and negotiates costs and processes all final billings for payment.
• Develops performance indicators and accountability reports for special events and maintains files of all pertinent information.
• Works closely with GFL leadership, including the Vice President and Vice Provost of Global Futures to plan and execute large signature GFL events.

Minimum Qualifications

Bachelor's degree in related field AND five (5) years administrative/coordinating experience including three years supervisory experience OR Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Knowledge, Skills and Abilities:

• Knowledge of project management and organization practices.
• Knowledge of accepted standards of courtesy, etiquette, social norms, and personal demeanor.
• Skill in tact and diplomacy. Knowledge of project management systems including computer applications.
• Knowledge of budgets, finance and management principles and practices.
• Knowledge of operations/logistics, including custodial and maintenance operations.
• Skill in anticipating challenges and proactive/preventative problem solving.
• Skill in organizing work of others and self.
• Skill in complex and diverse social settings.
• Skill in interacting with core personnel working as a liaison and/or supervisor.
• Skill in written and verbal communication.
• Skill in establishing and maintaining effective working relationships.
• Skill in analyzing and developing effective solutions for logistical problems.
• Skill in using good organizational skills and attention to details.
• Ability to be flexible

Working Environment

• Climate-controlled office setting subject to extended periods of being in a stationary position.
• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
• Ability to clearly communicate and exchange accurate information to perform essential duties. Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Department Statement

Global Futures Laboratory takes a broad look at the trajectory of our planet and the role of global society in shaping it, to gather and synthesize knowledge from many frameworks and to fundamentally alter how we manage the planet in ways that achieve sustained habitability. Global Futures Laboratory harnesses the innovative capacity of academia and develops options for sound management of our planet, in part by finding untapped opportunities that lie between disciplines, schools and existing projects.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.