Financial Manager

103806BR

Campus: Polytechnic

Financial Manager

Job Description

The College of Integrative Sciences and Arts (CISA) Dean’s Office is seeking a dynamic Financial Manager to join our team on the Polytechnic campus. In this role, you will report to the Business Operations Manager and will work closely with the Finance team to coordinate and manage unit-wide financial functions, compliance and internal controls including development and implementation of management and financial operational goals. You will also be responsible for verifying accuracy and timeliness of financial functions, processes, and accounts for assigned area(s).

Arizona State University offers a comprehensive benefits package to enhance your total compensation. This package includes flexible work schedules, low-cost health and life benefits, a wellness program for preventative health education and screenings, tuition waiver for benefits-eligible staff members, as well as tuition reduction for their spouses and dependents, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, volunteer and professional development release time, disability resources and retirement program designed to promote long-term savings and provide income upon retirement.

Job Family

Finance & Accounting

Department Name

CISA Business Administration/P

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$63,000 - $67,000 per year; DOE

Close Date

06-September-2024

Category

03

Essential Duties

• Assess unit financial functions and develop and implement procedures and objectives specific to improving operational effectiveness and efficiency within established policies.
• Initiate and prepare journal entries, financial reports and reconciliations.
• Coordinate and track contracts; monitor and initiate payments and transfers.
• Assist with managing the procurement card (p-card) reconciliation process, p-card transaction review and allocation, and reporting.
• Assist in semester hiring calculation support.
• Monitor accounts, provide budgeting and forecasting support, review and approve financial transactions, review and consolidate unit-wide account reconciliations.
• Enter and monitor ASU Foundation payments and transfers, faculty startup/commitment funds for smaller accounts, and manage and monitor staff.
• Maintain and audit unit-wide financial documentation and files; ensure compliance with Financial Services, internal controls, and other functions designated by unit administrators.
• Recommend and monitor compliance with department policies and procedures.
• Work closely with unit and Financial Services, advise, interpret, and provide direction to management and staff on university rules and procedures, federal, state, and local laws/regulations involving finance.
• Work closely with Financial Services to resolve and/or assist with the resolution of financial issues.
• Review account expenditure requests in accordance with established financial guidelines and policies.
• Participate in a variety of departmental, unit, and university-wide initiatives and meetings to represent unit's interests in finance and to ensure an integrative/collaborative support of unit and university interests.
• Serve as a representative of the University at state, regional and national organizations, boards, councils, and committees as assigned.
• Perform other duties and special projects as assigned by supervisor and College administrators.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience,OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Ability to work effectively with a variety of constituents, in an environment subject to changing priorities, sensitive/confidential information and demanding deadlines.
• Ability to lead by example in communicating, participating and encouraging support of the institution’s initiatives.
• Ability to develop and maintain cooperative working relationships both within and across organizational areas.
• Knowledge of applicable federal, state and University requirements, laws, standards, and practices.
• Knowledge of principles of customer service demonstrated through actively listening, acknowledging, and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence.
• Experience in the use of Microsoft Office applications, particularly Excel and Outlook, Workday, and Adaptive Planning.
• Experienced in problem solving, decision-making, planning, analyzing and coordinating activities and establishing priorities.
• Experience in budget preparation and forecasting.
• Evidence of effective communication skills, both verbal and written.
• Ability to establish and maintain effective working relationships in a diversified population.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, and associated computer/technology peripherals.
• This position receives regular review of objectives by the department administrator.
• Hybrid work is an option for CISA employees. Hybrid arrangements allow employees to spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or Provost level approval is required.

Department Statement

ASU's College of Integrative Sciences and Arts is home to innovative employees who are guided by educational access, student success, applied learning, and interdisciplinary inquiry. CISA has over 8,200 students in all levels of degree programs and nearly 250 faculty members. We understand that there are many paths to achieving a university education, and we build undergraduate and graduate degree programs and pathways that are flexible and relevant for a rapidly changing world. Please visit our website for additional information: https://cisa.asu.edu/

In the CISA Dean's Office, we value employees who are accountable for their actions, present a positive attitude, support their peers, promote sharing, strive for continuous improvement, foster productivity, and innovate for the greater good.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include dates of employment, job title, job duties, and name of employer for each position. Dates of employment in month/year format (e.g., 6/88 to 8/94) are preferred in order to most accurately assess professional experience as it relates to the Minimum Qualifications for the position; if date information is not included in this format, you may be declined from the position if we are unable to determine your qualifications.

A cover letter is required for the application to be considered complete.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicants must be eligible to work in the United States; ASU's College of Integrative Sciences and Arts will not be a sponsor for this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.