Assistant Director

104121BR

Off-Campus: Other US Locations

Asst Director

Job Description

Under general direction, performs administrative functions by assisting with the planning, organizing and directing the day to day operations of the Department.

Job Family

Generic

Department Name

FA and Scholarship Services

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$52,120 per year

Close Date

16-September-2024

Category

03

Essential Duties

• Assists in the management of the department and serves as a resource for the Associate Director of Loans and Director of Financial Aid Operations regarding requirements and trends in department.
• Prepares or coordinates preparation of financial and administrative reports; analyzes and interprets statistics, financial data, and management planning data for predicting resource needs and developing long range plans.
• Assists in developing and implementing both long-term and short-term goals for the department.
• Develops, maintains, and implements department policies and procedures.
• Serves as a representative of the University at state, regional and national organizations, boards, councils and committees as assigned.
• Represents the college/department and serves on various department and university committees.
• Acts as liaison with the community, students, faculty, and staff in facilitating university programs.
• Develops, implements, and evaluates department programs.
• Assists in the design, development and coordination of special projects.
• Resolves problems and issues affecting the department and recommends measures to improve the effectiveness and efficiency of the department.
• May act in place of the Associate Director in that person's absence.
• Supervises, trains, and evaluates assigned staff.
• Monitors staff performance and work in progress, and implements corrective action as needed.
• Oversees Alternative Loan programs, such as Private Loan, Canadian Loan, Nurse Faculty Loan, and Nursing Student Loan to ensure accuracy and compliance in certification, processing of returns, and reconciliation within established timeframes.
• Determines appropriate cost of attendance for students and awards federal, state and institutional aid to financial aid recipients.
• Coordinates with both internal and external stakeholders to effectively facilitate and support specific programs.
• Assists with reconciliation of Federal Direct Loan, Federal TEACH Grant programs and special projects, as needed.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND six (6) years of related administrative experience, which includes three (3) years of supervisory experience; OR, Ten (10) years of related administrative experience, which includes three (3) years of supervisory experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in processing Federal Direct Loan and Teach Grant reconciliation.
• Experience in processing Alternative Loans.
• Experience in Title IV verification process.
• Experience in processing and training new staff in loan processes and procedures.
• Experience in creating and maintaining training materials and unit processes and procedures.
• Knowledge and practical application in PeopleSoft, COD, NSLDS, FPP, ELM and the Searchable Log of All Conversation and Knowledge software program.
• Knowledge of the principles and practices pertaining to the assigned department.
• Knowledge of management and supervisory principles and practices.
• Knowledge of budget management methods and techniques.
• Knowledge of strategic planning principles and practices.
• Knowledge of principles, concepts, and practices of organizational management.
• Skill in problem solving and decision-making.
• Skill in planning, analyzing and coordinating activities and establishing priorities.
• Skill in effectively managing, supervising and evaluating assigned staff.
• Skill in program design and development.
• Skill in budget preparation and forecasting.
• Evidence of effective communication.
• Skill in establishing and maintaining effective working relationships.

Working Environment

• Activities are performed in an environmentally-controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.

Department Statement

Financial Aid and Scholarship Services is one of several departments comprising Academic Enterprise Enrollment which utilizes a variety of strategies to enroll and support a diverse student population representative of Arizona State University's vision. The Financial Aid and Scholarship Services unit strives to provide excellent customer service with the goal to make each student's application for financial aid a simple and affordable process. Each staff member is committed to helping a student finance their education by effectively utilizing scholarships, grants, work-study and loans. The unit provides tools to help determine the cost of attending ASU, including a scholarship portal to search for available scholarships. The department also provides resources for student to use to budget their money and a student employment unit which processes department requests for student workers.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.