Research Advancement Administrator Sr

104146BR

Campus: Tempe

Research Advancement Admin Sr

Job Description

The Department of Physics is in search of a self-motivated and energetic Research Advancement Administrator, Sr. to provide professional level financial support within the area of research administration. Under the supervision of the Assistant Director, this position will provide support with post-award Workday processing, account and payroll monitoring, account reconciliations, and account management of sponsored projects. They will also assist with the supervision of assigned student workers and their daily tasks. The RAA Sr. will also participate in financial meetings and expense planning on sponsored accounts working side by side with the PI’s of the project.

Job Family

Research Operations

Department Name

Physics Department

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$60,000 - $70,000 per year; DOE

Close Date

06-September-2024

Category

03

Essential Duties

• Assist in all areas of award management
• Provide guidance and assistance in preparing administrative post award management including At-Risks, Pre-Award Costs, re-budgets, No Cost Extensions
• Provide account monitoring and reconciling, Expense Transfers, Effort Reporting
• Act as a resource to research investigators and departmental business staff on Sponsor policies and regulations regarding the administration of award funds
• Monitor compliance issues and assist in resolution
• Work closely with the AMT Teams regarding award modifications, invoicing, closeouts
• Ensure ongoing compliance with all applicable regulatory and financial compliance requirements for awards
• In conjunction with and in support of ORSPA, aid and support securing additional information during negotiations as necessary
• Read award documents to determine restrictions and other pertinent information
• Assist ASU research investigators with renewals and periodic reports for grant agencies
• Work in conjunction with ORSPA and ASU research investigator to ensure timely and accurate post-award accounting of grants and contracts
• Review and perform reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements
• Manage awarded projects in accordance with University and sponsor regulations
• Prepare standard and non-standard accounting reports for the ASU research investigators
• Act as an administrative resource to ASU research investigators and ORSPA staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices
• Maintain all applicable project records and files; decides proper handling of financial transactions; approves transactions within designated limits
• Forecast payroll and operational expenses on grant accounts
• Audit bi-weekly payroll mapping and expenses
• Work collaboratively with the Business Office and provide Fund Approvals for requested purchases of materials, supplies and services

Minimum Qualifications

Bachelor's degree in a related field. Five years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.

Desired Qualifications

• Experience in Workday, Peoplesoft, KE Forecasting Tool, and Analytics Reporting
• Experience in using Excel, OneNote, MS Word, MS Teams, Skype, Zoom, and Slack
• Ability to organize workload to meet deadlines
• Skilled in establishing, nurturing, and maintaining effective professional working relationships
• Ability to understand user needs, requirements and requests to identify priorities
• Experience in using critical thinking and problem-solving skills
• Ability to effectively communicate in person, writing and by phone, and to respond to highly complex situations involving numerous and sometimes competing university constituencies
• Ability to work independently and effectively in an environment subject to regularly changing priorities and strict deadlines requiring regular follow through
• Knowledge of policies, procedures and requirements of ASU and all applicable regulations governing

Working Environment

• Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting.
• Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.
• Ability to clearly communicate to perform essential duties.
• Ability to work both independently or within a complex structured team.
• Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks.
• Exercises judgment within generally defined practices & policies in selecting methods & techniques for obtaining solutions.

Department Statement

The Department of Physics is ranked in the top 20 physics schools in the West. The Doctoral program is ranked 50th in the nation. A world leader in microscopy and diffraction methods. Our commitment is first and foremost to developing the highest quality programs and research opportunities for students engaged in the study of physics. Physics faculty at ASU are among the finest researchers, teachers, and mentors in the field today. We are a leader in physics research of solid-state phenomena at nanometer scales. State-of-the-art instrumentation includes electron microscopes, scanning probe microscopes, ion beam probes, solid-state lasers, and a low-energy electron microscope. We conduct experimental research at the smallest scales and have access to world-class accelerators across the globe.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.