Program Coordinator

104174BR

Off-Campus: Washington, D. C.

Program Coordinator

Job Description

The McCain Institute is a nonpartisan organization inspired by Senator John McCain and his family’s dedication to public service. We are part of Arizona State University and based in Washington, D.C. Our programs defend democracy, advance human rights and freedom, and empower character-driven leaders. Our unique power to convene leaders across the global political spectrum enables us to make a real impact on the world’s most pressing challenges. Our goal is action, not talk, and like Senator McCain, we are fighting to create a free, safe, and just world for all.

The McCain Institute at Arizona State University seeks a full-time Program Coordinator to support its Human Rights & Freedom (HRF) Program. Working closely with and reporting to the HRF Program Director, the Program Coordinator will provide administrative and programmatic support to all initiatives within the HRF portfolio.

The HRF Program works to protect and advance individual human rights and freedom around the world by working with American policymakers and other strategic partners to spur bold action to prevent violations from occurring and to hold perpetrators accountable.

This position is based in Washington, DC, and is eligible for a hybrid work schedule.

Job Family

Business Operations

Department Name

McCain Institute

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$50,420 - $65,000 per year; DOE

Close Date

12-September-2024

Category

02

Essential Duties

• Organize internal and external meetings, including managing logistics, drafting and distributing agendas, sending and tracking invitations and RSVPs and logistics, and preparing notes and other materials as needed.
• Liaise with external partners including prosecutors, officials from the U.S. government and international institutions, anti-trafficking and human rights civil society organizations, policymakers, business leaders, and the HRF Program Advisory Council;
• Perform research and analysis on human rights and foreign policy topics, including human trafficking, to support program activities and policy advocacy;
• Draft and edit communications, including social media, blog posts, newsletters, and external correspondence;
• Manage reporting and reconciliation for program travel, purchasing, and other programmatic expenses, and support the HRF Director to build and track program budgets;
• Manage the program junior fellows, including interviewing applicants, being their main point of contact throughout the fellowship, and developing their work plans;
• Oversee the online Certificate on Human Trafficking Program, including coordinating with appropriate Arizona State University staff, reviewing and managing financial documents, and providing other support to participants as needed;
• Prepare briefing materials for internal and external meetings and other HRF program events;
• Coordinate team scheduling and travel;
• Maintain confidential administrative, financial, and programmatic records;
• Perform other duties as requested to meet HRF program needs.

Minimum Qualifications

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience providing project and administrative support.
• Experience in using an acute eye for detail and organization skills.
• Experience in being a self-starter with a proven track record of taking initiative.
• Experience with tact and diplomacy and maintaining effective working relationships.
• Evidence of effective verbal and written communication skills.
• Experience in multitasking and balancing numerous projects and deadlines and
• Proficiency using Microsoft Office software (i.e., Word, Excel, PowerPoint).

Working Environment

ASU is an inclusive enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs:

Flexible work options:

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
• Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.

Standard Working Environment:

• Climate-controlled office setting subject to extended periods of being in a stationary position.
• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
• Ability to clearly communicate and exchange accurate information to perform essential duties.
• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Department Statement

At the McCain Institute at Arizona State University, we aren’t a think tank–we’re an action tank. Inspired by the legacy of Senator John McCain and his family, the McCain Institute fights to advance freedom, prosperity, security, and human dignity for the benefit of all Americans and the world. Our work is anchored by three core beliefs: securing democracy and alliances, promoting human rights and protecting the vulnerable, and advancing character-driven leadership in our own communities and around the world.

At McCain Institute, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

Learn more at mccaininstitute.org.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and Cover Letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.