Business Operations Specialist Sr.

104225BR

Campus: Tempe

Business Ops Specialist Sr

Job Description

Are you a motivated professional with a keen eye for detail and a passion for supporting business operations? Do you enjoy working in a fast-paced environment? Are you highly focused on managing post award grant activities? If so, we have an exciting opportunity for you!

The Office of University Affairs is looking for a detail-oriented Business Operations Specialist Sr. (BOS Sr.) to join our Executive Administration Business Office team. This role is key in supporting the smooth and efficient operations within our dynamic department.

What You'll Do
Support Business Operations: Assist with various responsibilities, including purchasing, travel coordination, reporting, and grants financial management for assigned
units.

• Financial Support: Apply a solid understanding of financial practices to maintain accuracy and efficiency.
• Customer Service: Provide excellent service by collaborating with various internal and external stakeholders.
• Confidentiality: Handle sensitive information with care and discretion.
• Process Improvement: Assist in identifying ways to enhance processes and contribute to operational efficiency.

What We're Looking For

• Financial Understanding: Basic understanding of financial practices and principles.
• Customer Service Focus: Strong interpersonal skills with a commitment to collaborative teamwork.
• Attention to Detail: Accuracy in all aspects of work.
• Discretion: Experience handling confidential and sensitive information.
• Proactivity: A willingness to support process improvements.

If you're ready to contribute to a rewarding role, we invite you to apply and become a part of our team. Embrace the opportunity to support impactful operations at Arizona State University, recently rated #1 in innovation for the ninth year in a row!

Job Family

Business Operations

Department Name

Office of University Affairs

Full-Time/Part-Time

Full-Time

VP Code

EXECUTIVE ADMIN

Scope of Search

Open

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$55,000 - $65,000 per year; DOE

Close Date

13-September-2024

Category

02

Essential Duties

• Financial Support: Assist assigned units with financial transactions, ensuring compliance with ASU and sponsor requirements. Secure appropriate documentation, respond to inquiries, and support relationships with vendors and suppliers.
• Resource Support: Serve as a point of contact for fiscal policies and procedures.
• Maintain knowledge of ASU practices and policies to assist internal and external stakeholders.
• Account Support: Help oversee account expenditures, ensure accurate documentation, and support budget maintenance and reconciliation.
• Financial System Actions: Assist in initiating financial actions, including requisitions, expense transfers, journals, and payments.
• Report Assistance: Support the preparation and organization of departmental administrative and financial reports.
• Grant Coordination: Assist with pre and post-award grant activities, including budget preparation, account monitoring, expense forecasting, and financial reporting.
• Process Improvement: Assist in evaluating business processes to identify opportunities for efficiency improvements.
• Risk Management: Support the identification and mitigation of potential risks associated with financial and operational activities.
• Team Collaboration: Work collaboratively with team members to foster a supportive and efficient work environment.
• Multi-tasking: Manage multiple responsibilities and deadlines, adapt to changing situations, and support team goals.
• Continuous Learning: Stay updated on policies and procedures related to grants and enhance knowledge.
• Additional Support: Provide assistance on other duties or projects as needed.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Nine (9) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Grants Management Knowledge: Understanding of grant management policies,
procedures, and regulations.

• Higher Education Experience: Familiarity with accounting, budgeting, and purchasing in a higher education setting.
• Numerical Proficiency: Experience working with numerical computations and spreadsheets for reporting purposes.
• Attention to Detail: Demonstrated strong attention to detail.
• Problem-Solving Skills: Ability to manage workloads effectively and prioritize tasks.
• Analytical Skills: Ability to assist in preparing and analyzing financial models, forecasts, and reports.
• Communication Skills: Evidence of effective communication skills with a focus on customer service.
• Relationship Building: Experience in building strong relationships and working collaboratively.
• Team and Independent Work: Success in working both independently and as part of a team in a fast-paced environment.
• ASU Systems Familiarity: Experience using ASU enterprise systems such as Workday, Peoplesoft, Concur, and ERA.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Use of critical thinking to make decisions and/or analyze and report data/results
• Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Flexible Work Options
This position is eligible for Hybrid work—an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.