Grant + Contract Officer Senior

104192BR

Campus: Tempe

Grant + Contract Officer Sr

Job Description

The primary focus of the Grant + Contract Officer Senior in Research Administration is to support one or more functional areas within the Office of Research and Sponsored Projects by providing contract review, management of all award set-up/project accounting/cash management and analysis of award disbursement to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations. This is a staff level position in research administration and under administrative direction supports one or more functional areas including, but not limited to: funding information; regulatory compliance; award setup; post-award administration; project accounting and cash management; cost analysis and compliance.

Job Family

Research Operations

Department Name

ORSPA Award Management

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$46,865 - $64,000 per year; DOE

Close Date

19-September-2024

Category

03

Essential Duties

• In conjunction with and in support of Research Advancement Administrators reviews grant and contract award terms and conditions
• Actively participates in the negotiations of terms providing recommendations, assistance and support during negotiations as necessary
• Reads and interprets contracts and other award documents to determine budget, invoicing schedule, restrictions and other pertinent information
• Interprets regulations and guidelines of program funding for complex grants and contracts
• Prepares renewals and periodic reports for grant agencies
• May be responsible for setting up awards in the ASU systems, as request or required
• Works in conjunction with Research Advancement Administrators to ensure timely and accurate post-award accounting of grants and contracts
• Reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements
• Manages awarded projects in accordance with University and sponsor regulations
• Provides contract, policy and procedure interpretation to academic departments
• Reviews and assists prepare invoices
• Standard and non-standard accounting reports to federal and sponsoring agencies, including, but not limited to: detailed cost and financial analysis, forecasts and projections reflecting interrelationships of accounting data, and provides financial tracking and fiscal control to fulfill reporting requirements
• May prepare or assist in preparation of special accounting studies and monitors final reporting requirements
• As a resource, interacts with sponsors and staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices
• Maintains all applicable project records and files
• Decides proper handling of financial transactions
• Approves transactions within designated limits
• Provides solutions to problems presented by lower level staff and recommends changes to accounting system, methods or procedures to management, utilizing knowledge of accounting principles and practices
• Reviews computer reports for errors or inconsistencies; investigates and corrects problem
  

Minimum Qualifications

Bachelor’s degree required and five years of related experience, OR, any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in understanding user needs, requirements and requests to identify priorities
• Experience in escalating urgent/conflicting requests
• Experience in collegial interpersonal skills and an ability to communicate effectively
• Experience in establishing and maintaining effective professional working relationships
• Demonstrated knowledge of overall unit objectives/goals with ability to work effectively across boundaries with potential for conflict
• Evidence in being team oriented
• Able to effectively respond to complex situations involving numerous and sometimes competing university constituencies
• Experience in developing, negotiating and administering grants and contracts, and awards, and post award functions
• Demonstrated knowledge of financial analysis, sponsored accounting practices
• Demonstrated knowledge of policies, procedures and regulations of various funding sources
• Demonstrated knowledge of research methods, grants, and contracts
• Demonstrated knowledge of computer applications and information dissemination technology
• Demonstrated working knowledge of Microsoft Office Suite and comfortable working in computer data base systems
• Experience in developing, negotiating and administering grants and contracts, and awards, and post award functions
• Demonstrated knowledge of financial analysis, sponsored accounting practices
• Demonstrated knowledge of policies, procedures and regulations of various funding sources
• Demonstrated knowledge of research methods, grants, and contracts
• Knowledge of computer applications and information dissemination technology
• Demonstrated working knowledge of Microsoft Office Suite and comfortable working in computer data base systems
• Experience with critical thinking and problem solving skills
• Adept at navigating complex environments with evolving priorities and communication plans
• Ability to utilize strong cross unit knowledge and understand to overcome issues to achieve results
• Evidence in being a problem solver who can take initiative and set priorities while being flexible
• Experience in developing schedules and action plans to meet project team goals
• Experience in documenting activities and tracking progress
• Experience in managing team workload
• Experience in reassigning workload to meet/exceed established metrics for team
• Experience in escalating to upper management for additional resources to meet goals
• Experience in preparing detailed documents, proposals, reports, and/or related materials
• Experience in providing analysis of data for identification of trends
• Experience in working both independently or within a complex structured team
• Experience in receiving no instructions on routine work and general instructions on new assignments with review of completed tasks
• Exercises judgment within generally defined practices
• Experience in policies in selecting methods
• Experience in techniques for obtaining solutions
  

Working Environment

• Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.
• Ability to clearly communicate to perform essential duties.
• Ability to interpret complex sponsor regulations.
• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Department Statement

For the ninth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all nine years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.

At ORSPA Award Management, we are dedicated to building an inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and Cover Letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.