Office Supervisor

104524BR

Off-Campus: Tucson

Office Supervisor

Job Description

Arizona State University’s School of Social Work, within the Watts College of Public Service and Community Solutions, is seeking an Office Supervisor. Under administrative direction, the Office Supervisor will coordinate and direct the activities and functions of the Tucson School of Social Work (SSW) campus. Working with the Tucson SSW Program Coordinator, the Supervisor will ensure that the goals and objectives of the ASU Tucson School of Social Work are met in accordance with priorities, time constraints, funding limitations, and other specifications. The role also includes supervising, scheduling, and monitoring students and clerical office employees as assigned.

This position is based at the Tucson campus and on-site work will be required

Job Family

Clerical & Admin Support

Department Name

School Of Social Work

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$50,000 - $55,000 per year; DOE

Close Date

03-October-2024

Category

02

Essential Duties

• Supervise activities of assigned subordinates.
• Schedule, implement and revise work methods and procedures.
• Establish, monitor and ensure adherence to quality and quantity standards.
• As a member of and in coordination with the SSW Business Team oversee and ensure completion of business and human resources functions for the Tucson office.
• Initiate or coordinate the preparation of reports and maintenance of records pertaining to the operation.
• Interact with other department personnel to accomplish objectives.
• Develop and monitor daily operations and coordinate program/project activities.
• In coordination with administrator and SSW business team oversee expenditures, make recommendations on allocation of resources and monitor or administer expenditures throughout year.
• Ensure reliability and accuracy of departmental computer databases; serve as liaison with implementation of technology.
• Update Tucson information and manuals.
• Facilitate development of training materials, training content, and/or workshops, meetings and; oversees logistics, scheduling and target audience communications.
• Assist with the more specialized and difficult work activities of subordinates.

Minimum Qualifications

Six years of office/clerical experience, which includes two years of lead experience; OR, Associate's degree in Office Administration, Business Administration or a related field AND four years of clerical/administrative experience which includes two years of lead experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of effective communication skills along with interpersonal and customer service skills.
• Knowledge of basic accounting techniques, financial reconciliations and expense tracking reports.
• Experience in the operation of a variety of office machines and software such as Microsoft Office (Word, Excel and Outlook).
• Knowledge of ASU Administrative and Financial Systems (Peoplesoft, Workday, Kenexa, TAS, DTA, Concur, SunRISE, Service Now, Aventri, Google Drive, and Salesforce).
• Knowledge of University policies, practices and procedures.
• Experience in being highly organized, working independently with minimal supervision, ability to multitask.
• Skills in the area of event planning.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Frequently required to stand for varying lengths of time and walk moderate distances to perform work.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Clearly communicate to perform essential functions.
• Use office equipment including a calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier.
• This position receives regular review of objectives.
• Office location is at the Tucson Arizona State University School of Social Work Campus, 340 N. Commerce Park Loop, Suite 250, Tortolita Building.
  

Department Statement

The College of Public Service embraces students and faculty dedicated to rigorous education and research in the service of social and economic change. Areas of expertise include: improving the quality of life for individuals and families from all backgrounds; innovative approaches to public management; and nonprofit leadership and organizational effectiveness. We partner with that intent on addressing critical social issues and are confident that Phoenix and the State of Arizona can be exemplars for the future.

The School of Social Work is part of the College of Public Service & Community Solutions located in Phoenix and Tucson. The purpose of the School of Social Work is to prepare professional social work practitioners who are committed to the enhancement of individual, family and group problem-solving capacities, and the creation of a more nurturing, just, and humane social environment. The College of Public Service embraces students and faculty dedicated to rigorous education and research in the service of social and economic change. Areas of expertise include: improving the quality of life for individuals and families from all backgrounds; innovative approaches to public management; and nonprofit leadership and organizational effectiveness. We partner with those intent on addressing critical social issues and are confident that the State of Arizona can be exemplars for the future.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.