Department HR Specialist

104556BR

Campus: Tempe

Department HR Specialist

Job Description

The T. Denny Sanford School of Social and Family Dynamics is seeking a highly motivated, outgoing, and dynamic Department Human Resource Specialist to join its Business Operations team. Reporting to the Business Operations Manager, the selected candidate will be responsible for a wide range of HR duties which include, but are not limited to, department time administrator, staff and student hiring, and processing HR/payroll transactions. The successful candidate will be a self-starter with an efficient work methodology, excellent customer service and communications skills, an ability to coordinate multiple tasks autonomously, and someone who can exercise sound judgment in decision-making.

Job Family

Human Resources

Department Name

The Sanford School

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$50,000 - $56,000 per year; DOE

Close Date

27-September-2024

Category

02

Essential Duties

• Works closely with college administration and central OHR to develop and implement all departmental human resource activities to ensure adherence with university policies, practices and regulations.
• Responsible for the payroll process for large academic department, resolves payroll discrepancies and works as a liaison between the unit and OHR to reach a solution.
• Processes a high volume of HR transactions for employees paid on multiple funding sources, (i.e. GOP, local, grant).
• Determines budgetary impact of salary actions and work closely with the unit financial administrator to review account expenditure requests and obtain expenditure approvals in accordance with established financial guidelines and policies.
• Coordinates and manages personnel searches/hiring for staff and students, including applicant evaluation and hiring.
• Works with The College Office of Academic Personnel on Postdoctoral Research Scholar renewals
• Creates and distributes Graduate Recruitment, GRA/GTA/GSA, Faculty Associate, and summer salary offer letters
• Performs all activities associated with Department Time Administrator to ensure accurate and timely recording of exception and positive time for employees.
• Tracks and coordinates submission of out-of-state forms for faculty and staff
• Coordinates all staff, faculty, and visiting scholar visa applications and renewal processes, such as H1-B and J1 Visas.
• Oversees and submits courtesy affiliates for the School
• Works closely with college administration and central OHR Benefits office to coordinate faculty, staff and student benefit issues.
• Manages and coordinates department Leave of Absence requests with central OHR.
• Maintains confidential personnel files
• Oversees and manages the response to internal and external audit requests and prepares audit documents for payroll reconciliations; may work collaboratively with Business Operations.
• Advises and assists management and staff in the handling of employee relations issues, complaints and/or grievances and determination of appropriate actions.
• With Business Operations Specialist, or other staff, coordinate employee appreciation events, contributing to a positive work environment. May serve as backup for School events.
• Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent unit's interests in the area of human resources.
• Develops and maintains cooperative working relationships both within and across organizational areas.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND two (2) years of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience working in a higher education environment (ASU experience preferred)
• Demonstrated knowledge of FMLA, FLSA, ACA and all applicable federal, state and regulatory requirements, laws and standards
• Experience working with confidential information
• Experience in work that requires attention to detail and critical thinking skills
• Experience processing and managing H-1B and J1 visas
• Experience with MS Office Suite and Adobe PDF
• Experience using PeopleSoft, Kenexa BrassRing, Workday or other forms of recruitment software
• Experience working in a fast paced, high volume office environment with constant deadlines and changing priorities
• Experience in developing and maintaining cooperative working relationships with others
• Evidence of effective communication skills, including composition, grammar, spelling and proofreading skills

Working Environment

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting.
• Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.
• Ability to clearly communicate to perform essential duties
• Ability to work both independently or within a complex structured team.
• Works from general instructions on standard job duties and specific directions/ instructions on new assignments.
• Exercises judgment within defined procedures & practices to determine appropriate action.
• This position receives regular review of objectives by department administrator.

Flexible work option:
Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Department Statement

The School of Social and Family Dynamics is an academic unit within The College of Liberal Arts and Sciences; which is the largest college at ASU and is organized in a divisional structure comprised of humanities, natural sciences and social sciences. The atmosphere is collegial, priorities are fluid and demands for assistance come from many directions. Our school offers a variety of degree programs in Family and Human Development and Sociology. Our faculty are at the cutting edge of their fields and are devoted to finding solutions to today's most difficult and important problems. The work of the school, however, is not focused entirely on problems. We address the positive outcomes associated with development, families and social institutions. Understanding individual, family and social strengths and resilience is critical to promoting and improving well-being and health. For more information on the Sanford School, please visit our website at https://thesanfordschool.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.