Program Coordinator Graduate Programs

104564BR

Campus: Downtown Phoenix

Program Coordinator

Job Description

The Sandra Day O'Connor College of Law at Arizona State University seeks a Program Coordinator for its growing graduate degree programs, including but not limited to both the ground and online Master of Legal Studies (MLS), Master of Laws (LLM), Master of Human Resources and Employment Law (MHREL), etc. The successful candidate will support the day-to-day functions of the graduate program to ensure its continued success and future growth, under the guidance of the Associate Dean of Graduate Programs and New Education Initiatives.

Job Family

Business Operations

Department Name

College Of Law

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$45,000 - $52,000 per year; DOE

Close Date

03-October-2024

Category

02

Essential Duties

The successful candidate will be responsible for and have duties in the following areas:

• Manage call and email inquiries regarding the different graduate degrees offered by the College of Law in a timely, efficient manner.
• Perform various administrative duties on a daily basis, such as data entry and maintaining spreadsheets, document and word processing, packet and material preparation, photocopy and/or scanning.
• Provide academic support services to the College of Law Graduate Program faculty.
• Provide academic support services to the graduate programs administered by the College of Law and WP Carey School of Business.
• Advises students on classes, degrees, internships, and counsel’s students on students’ pathways, goals, interests, and skills in addition to resolving student concerns, questions, or issues.
• Plan and execute the Graduate Program’s conferences; alumni, partner, and family events; receptions; graduation events; and select College of Law events.
• Develop, compile and write communications for distribution.
• Assist in recruitment efforts for the Graduate Programs.
• Coordinate the process from development through printing and distribution for all recruitment materials.
• Assist with the marketing and communication efforts, including on the Program’s website (content development), social media, and in student recruiting; work directly with the College of Law’s Marketing and Communications staff in promoting the Graduate Programs in University and external publications.
• Provide support to student and alumni relations and engagement – e.g., maintaining alumni database, and coordinating outreach campaigns, etc.
• Support the Assistant Dean in the admissions process for Graduate Program applicants.
• Liaise with the Graduate Program student organizations.
• Provide support to graduate programs in fundraising activities as necessary.
• Administrative: Responsible for managing executive calendars, setting up meetings and conference calls, and related scheduling tasks; planning and coordinating travel and reimbursements; document meetings, progress, and next steps for major graduate program projects (including following up on tasks identified and assigned in meetings, etc.); handle processing of travel stipends given to current and former graduate program students to come to events.
• Physical presence at the workplace is an essential function of this position.
• Additional duties or special projects as assigned to support the goals of the department and/or ASU.

Minimum Qualifications

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in business, law, and/or higher education experience (2 years preferred);
• Demonstrated knowledge of higher education.
• Experience working in a superior customer service environment.
• Experience in work that requires organizational, event-planning, and project management skills.
• Experience managing an executive calendar and making travel arrangements - Concur experience preferred.
• Experience with expenditures and reimbursement processes.
• Experience in working collaboratively with supervisors, colleagues, faculty, law school administration and external constituencies.
• Experience working with and around students and young professionals.
• Experience with Microsoft Office (word, excel, outlook, PowerPoint), Blackboard or Canvas skills, PeopleSoft, Salesforce, and/or ACES admissions software.
• Evidence of effective communication skills

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
  

Department Statement

The Sandra Day O’Connor College of Law at Arizona State University is one of the nation’s preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and No. 36 nationally by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests and career services resources to help land their ideal jobs. Additionally, ASU Law’s LEED Gold certified building in downtown Phoenix is steps away from the legal, political and economic heart of Arizona. For more information, visit law.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.