Project Manager, Programs

104558BR

Off-Campus: Scottsdale

Project Manager

Job Description

The University Design Institute (UDI) partners with universities, higher education systems, philanthropic organizations and national governments to co-design new strategies for higher education. We are seeking a passionate, driven and agile Project Manager to join our dynamic team at UDI. This key role will lead the operational, logistics and event management efforts for our expanding portfolio of programs with a focus on our newly developing global Design Clinics. These immersive, executive programs will provide participants with the context, tools and deeper understanding needed to advance their institution forward in topics critical to higher education. By joining UDI, you will have the unique opportunity to shape the future of higher education globally. To date, UDI has worked with 120+ institutions across 24 countries.

The ideal candidate will:

• Operationally manage the design and development process for the Design Clinics, working with a network of experts.
• Deliver exceptional, end-to-end participant experience through high-end, high-touch efforts from registration management, participant management, event management during each Design Clinic event and post-program efforts.
• Develop clear and scalable processes to support program growth globally.

The ideal candidate is a(n):

• Detailed Project Manager: Ability to oversee all aspects of program planning, from initial concept to final execution, ensuring timelines and budgets are met.
• Relationship Manager: Ability to build and maintain strong relationships with clients, vendors, sponsors and others, ensuring their needs are met and partnerships are beneficial.
• Strategic Planner: Expertise in developing long-term strategies to align objectives with organizational goals and drive successful outcomes.
• Detailed Budget Manager: Proficiency in creating and managing budgets, negotiating contracts and optimizing resources to deliver high-quality events within financial constraints.
• Persuasive Communicator: Excellent written and verbal communication skills for coordinating with vendors, clients and teams, and for delivering clear, persuasive presentations.
• Adaptive Problem Solver: Quick and effective decision-making to address and resolve unexpected challenges during the planning and execution phases. Flexibility to adapt to changing circumstances and requirements, often in fast-paced or high-pressure environments.

The ideal candidate has:

• Experience working with global clients with emphasis on executive audiences.
• Experience advancing scalable project management strategies for newly developing executive education style programs.
• Rich experience working in diverse delivery models (in-person, hybrid, zoom, etc.).
• Experience seamlessly blending efficient and effective event operations with high-end stakeholder management.
• Experience navigating a variety of cultures and structures across all levels of hierarchy.

This position is based on-site at UDI’s ASU SkySong offices, located in Scottsdale, Arizona. The role will report to the Executive Director, Services.

Job Family

Project Management

Department Name

University Design Institute

Full-Time/Part-Time

Full-Time

VP Code

EXECUTIVE ADMIN

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$65,000-$75,000 per year; DOE

Close Date

27-September-2024

Category

03

Essential Duties

• Establishes and continually monitors/manages project expectations with team; assigns tasks and identifies issues for resolution to ensure optimal team effectiveness.
• Prepares and maintains all project status reports and schedules; tracks milestones/deliverables, critical paths and dependencies; re-sets expectations as needed in consideration of project progress/outcomes.
• Responds to all inquiries regarding project status; prepares and responds to all regulatory reporting/filings to ensure compliance.
• Demonstrates a deep understanding of the program budget to continuously monitor expenses and ensure effective budget management.
• Serves as primary communication point for internal and external constituents regarding status of projects and resource requirements as appropriate. Provides direction to program delivery team in meeting project timeline and deliverables
• Proactively initiates discussions with internal / external constituents to avoid risks, ensure timeliness and accuracy of scheduled deliverables. Resolves day-to-day issues. Takes initiative to alert the client team to any potential challenges and risks.
• Travel domestically and internationally in support of UDI projects, as needed.

Minimum Qualifications

Bachelor's degree and 5 years related experience; 1 of which are in project management, or any equivalent combination of experience and /or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Project management experience specific to the higher education sector preferred.
• Experience working on executive-level, revenue generating programming preferred.
• Experience working with international audiences is preferred.
• Experience running or working on conference programming.
• Experience in planning and prioritizing multiple and competing tasks/projects effectively.
• Experience with Airtable project management, or other project management software.
  

Working Environment

Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, walking. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds. Ability to clearly communicate verbally in English, read, write, see and hear to perform essential duties. Regular review of completed tasks.

Department Statement

Established in 2019, The University Design Institute at Arizona State University advances innovation and design in higher education around the globe. Higher education has a fundamental responsibility to improve human and planetary wellbeing, and UDI’s vision is to support universities and institutions of higher education to emerge as powerful engines of social and economic impact.

We are a values-driven organization with a focus on 6 critical values.

• Intentional Inclusionists: We create an environment of trust, support, acceptance and safety to foster a sense of belonging and wellbeing.
• Eternal Optimists: Change is an opportunity for progress, so we tirelessly work to co-create solutions to transform higher education.
• Avid Learners: We embrace curiosity and an exploratory mindset to promote individual and institutional growth.
• Constructive Challengers: We commit to challenge processes and perspectives in a supportive environment to push towards continuous improvement.
• Collaborative Connectors: Through a culture of collaboration, we weave together a community of problem-solvers to move from ideas to implementation.
• Relentless Innovators: We fail forward, take risks, and move quickly to craft solutions with purpose.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.