Program Coordinator Sr

104599BR

Campus: Tempe

Program Coordinator Sr

Job Description

The Arizona Center for Medieval and Renaissance Studies (ACMRS) is looking for a motivated and detail-oriented Program Coordinator, Sr. to join our ongoing Mellon Foundation-funded RaceB4Race initiative. This is a full-time staff position, reporting to the ACMRS Portfolio Manager Research. The Program Coordinator Sr. will work on a variety of ACMRS projects; however, their main focus will be the “RB4R: Modeling a new Scholarly Community” award.

Job Family

Business Operations

Department Name

Az Ctr Medieval/Renais Studies

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$65,000 per year

Close Date

27-September-2024

Category

02

Essential Duties

On the “RB4R: Modeling a new Scholarly Community” award, the Program Coordinator will:

• Act as a central point of communication for all x24 Throughlines scholars (x8 scholars/year) who, in collaboration with the ACMRS team, will create a full spectrum of premodern critical race studies content for use in higher education.
• Be responsible for managing the external communication to these scholars including, but not limited to, content collection gathering, scheduling scholar filming, booking travel, reserving venues, and most importantly, making sure that clear expectations are communicated, and that all inquiries and follow-up messaging is completed in a responsive and timely manner.
• Assist in communicating with multiple subaward project teams, making sure they remain on-track with their various project activities.

Under direct supervision of the Portfolio Manager Research, the Program Coordinator Sr. will:

• Work closely and collaboratively with ASU team members and invited scholars (see details above).
• Help to manage and streamline external communication; track project scope, strategy, budget, and milestone outcomes; assist in monitoring project expectations; work on project administrative tasks.
• Update project management software, purchase justifications, and draft reporting; and monitor project expectations with the team.
  • Specifically, the Program Coordinator Sr. will be responsible for monitoring, updating, and utilizing ACMRS’s project management software, Monday.com, to stay organized and on-track with all project activities. Most commonly, this software is how the ASU team tracks the progress of our Throughlines scholars’ content (written content, media content, supplementary materials, etc.).
• Assist in preparing and maintaining all project status reports and schedules; track milestones/deliverables; and re-set expectations as needed in consideration of project progress/outcomes.
• In collaboration with larger ACMRS staff, assist with running and organizing other concurrent ACMRS events and programming including annual RB4R symposium and conference activities.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND four years administrative/coordinate program experience; OR, Master's degree in field appropriate to area of assignment AND two years administrative/coordinate program experience; OR, Eight years of progressively responsible administrative/coordinate program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of a bachelor’s degree or master’s degree
• Experience managing large-scale projects/activities.
• Demonstrates knowledge of the principles and practices pertaining to the RaceB4Race initiative.
• Experience in working with diverse constituencies and clientele.
• Experience in planning, analyzing and coordinating activities and establishing priorities.
• Experience in establishing and maintaining effective working relationships.
• Evidence in effective communication skills with a strong focus on collaboration and a high level of customer service.
• Evidence of problem-solving, critical thinking and time management skills.
• Demonstrated knowledge of relevant computer applications: Microsoft Office (i.e., Excel, Outlook, Word, PowerPoint), Dropbox, Google Drive, Slack, Workday, etc.
• Experience working with Project Management systems such as Monday.com.
• Experience in and willingness to learn quickly and apply new skillsets.

Working Environment

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting
• Use office equipment including a desktop computer. Lift up to 20 pounds
• Clearly communicate to perform essential duties
• Ability to work both independently or within a complex structured team
• Work from general instructions on standard job duties and specific directions/ instructions on new assignments
• Exercise judgment within defined procedures and practices to determine appropriate action

Department Statement

The mission of ACMRS is to enable and promote the most expansive, creative, and daring scholarship in medieval and renaissance studies. We do this not only by fostering a vibrant intellectual community for the faculty at our three universities, but also by publishing forward-looking, vanguard research through our in-house press. ACMRS promotes work that is historically grounded and theoretically expansive, with the aim of advancing dialogues that reach into the present moment and point us to different, more inclusive, futures.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.