Production Coordinator

105097BR

Campus: Tempe

Events Coordinator

Job Description

ASU 365 Community Union (365CU) is seeking a dynamic and experienced audiovisual systems professional to join our event operations team, playing a key role in coordinating events at Mountain America Stadium, Desert Financial Arena, and other venues on and off campus. The Production Coordinator reports to the Technical Director, Sr. (TD), and assists in the operations of the production team and the maintenance and management of venue systems and areas.

This full-time position requires precision and attention to detail to maintain high production value at all events and programs. The Production Coordinator position requires the ability to multitask in a fast-paced environment and work with a high degree of independence and autonomy, as part of a team, as a leader of a team, and on individual projects with little direction or supervision. Strong candidates will demonstrate excellent organizational and interpersonal skills as well as a proactive approach to problem solving. This role will collaborate with many organizations and partners to produce high-quality, high-profile events, often with VIPs in attendance. This role requires general working knowledge of, or the ability to master, all aspects of stadium and arena production systems. The Production Coordinator must maintain a “safety first” mentality and utilize their background in live event audiovisual management to create memorable moments for guests and partners. This is a salaried, full-time, benefit eligible position that requires a flexible work schedule to accommodate events.

Job Family

Publicity & Promotion

Department Name

ASU 365 Community Union

Full-Time/Part-Time

Full-Time

VP Code

Cultural Affairs

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$44,000 - $50,000 per year; DOE

Close Date

28-October-2024

Category

02

Essential Duties

• Support the mission, vision, values, and standards of Arizona State University, ASU Cultural Affairs, and ASU 365 Community Union.
• Develop events and programs.
• Develop, install, operate, and strike all technical elements of events and of the venues.
• Support and advocate for the part-time 365CU Production Technicians. Work with the TD to develop effective training documents, resources, methods, and techniques to maintain a confident, competent, and high-performing staff. Work with the TD to host regular training sessions and coaching opportunities as needed.
• Determine staffing needs based on event requests. Schedule the shifts of part-time Production Technicians and report schedules in a timely manner.
• Process timesheets and other financial and business tasks in a timely manner and in compliance with department and university standards.
• Coordinate the activities of external crews.
• Interface with clients, partners, university colleagues, artists, production representatives, and other individuals and organizations to coordinate production details well in advance. Interpret contracts and production requests to ascertain needs for productions and determine feasibility of requests. Provide estimates in a timely fashion.
• Work with the TD towards developing and achieving organizational goals and vision.
• Coordinate the loading and unloading of trucks and receiving deliveries.
• Work with the TD to perform regular maintenance of all stadium and arena systems used during events. Perform regular checks on those systems and responds to malfunctions or other issues in a timely manner.
• Coordinate venue service tickets and maintenance calls with external vendors.
• Maintain the 365CU production inventory.
• Support the TD in developing solutions to increase production capabilities of 365CU.
• Prepare reports such as event reports, event evaluations, attendance sheets, industrial injury summaries, and incident reports.
• Complete ASU trainings in a timely manner as they are assigned by HR and other entities.
• Participate in appropriate professional development programs to attain and maintain competency and awareness of industry innovations.
• Maintain the cleanliness, safety, and organization of all production equipment and areas, and all production facilities.
• Drive university vehicles such as golf carts, 7-passenger vans, utility trucks, scissor lifts, forklifts, and other vehicles to perform tasks and transport equipment.
• Other duties as assigned.

Minimum Qualifications

Associate's degree in Public Administration, Business Administration or a related field and two years of event planning and coordinating experience; OR,Four years of public relations and event planning/coordinating experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge and skill in production systems, equipment, and software including staging, rigging, LED video boards, video walls, video codecs and signal transmission standards, digital audio protocol, NDI, video switchers, live streaming software, Cisco StadiumVision/IPTV, video distribution systems such as Harmon/AMX/Enova, Extron/MediaPort, Analog Way, Q-Sys, Dante, ProPresenter, Blackmagic Design, HRS Systems Control, vMix, ANC/LiveSync/VSoft, Avid, Ross Carbonite, Zoom Rooms and video conferencing, among others.
• Demonstrated knowledge and skill in live event production techniques and best practices in areas such as live audio mixing, live video directing, video editing, camera operation, video/audio/data/fiber patching, high quality livestreams, lighting for live video, graphic and motion graphic design, and general production systems maintenance concepts.
• Experience in contributing creatively to the vision and execution of productions and events.
• Experience in live event audiovisual production.
• Evidence of effective organizational and interpersonal skills.
• Experience working as part of a team, as a leader of a team, and on individual projects with autonomy.
• Evidence of effective communication.
• Demonstrable knowledge in CAD and/or Vectorworks.
• Ability to work comfortably at heights at or exceeding 100 feet.
• Ability to work flexible hours for events scheduled on evenings, weekends and holidays.
• Experience in multiple types of events, festivals, theatrical productions, concerts, arena and stadium shows.
• Experience as a Production Technician or Production Coordinator at production company or other organization preferred.
• Ability to drive on university business and possess a valid Class D US driver license upon employment.

Working Environment

• Communicate clearly
• Frequent bending, reaching, lifting, pushing and pulling up to 50 pounds.
• Ability to proof read documents and verify facts.
• Ability to climb a ladder.
• Visually inspect equipment.
• Utilize equipment during events that require sight and touch.
• Stand for extended periods of time.
• Ability to work comfortably at heights at or exceeding 100 feet.
• Basic math skills.
• Ability to read and understand blueprints, stage plans and technical specification documents.
• Ability to work long consecutive hours, for consecutive days.
• Ability to clearly communicate to perform essential functions.
• Ability to drive on university business and possess a valid Class D US driver license upon employment.

Department Statement

ASU Cultural Affairs is comprised of three units ASU Gammage, ASU 365 Community Union and ASU Kerr. Through the mission of Connecting Communities™ ASU Cultural Affairs makes an impact across the Valley of the Sun through the arts, entertainment, education and events.

ASU 365 Community Union represents an innovative new stadium-utilization model that transforms Mountain America Stadium from a football venue into a university asset used 365 days a year. Strategically located in the heart of the Valley, the ASU 365 Community Union is a cultural hub with programming designed for the entire community. It is a place where diversity is celebrated - a place for students, staff, faculty and local community to eat, play, learn, connect, build relationships, create and innovate. With its official launch, the ASU 365 Community Union expands a premiere venue for athletic events into a cultural destination for world-class entertainment.

ASU Cultural Affairs is committed to providing a welcoming, equitable and respectful environment for all in order to realize our mission of Connecting Communities™ through the arts, entertainment, education and events. Our core values serve as a guide for daring engagement, respectful dialogue and cross-collaboration. Learn more about our commitment and values at https://culturalaffairs.asu.edu/core-values

To learn about ASU 365 Community Union, visit: asu365communityunion.com
To learn about the ASU Charter and goals, visit: president.asu.edu/asu-mission-goals

Total compensation at ASU is more than the salary paid for the valuable work performed. You can estimate the approximate value of your overall compensation here: cfo.asu.edu/compensation-estimator.

You also receive the following:
• Comprehensive package of affordable health benefit plans and programs: cfo.asu.edu/benefits
• Access to world-class educational opportunities at deeply discounted rates
• Paid holiday, vacation and sick leave
• Matching retirement contributions
• Discounts from a variety of vendors and service providers for personal expenses

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.