Financial Specialist

105173BR

Campus: Tempe

Financial Specialist

Job Description

Under general supervision, coordinates the financial functions related to a department(s). These functions include but are not limited to maintaining, monitoring, and tracking expenditures, accounts, internal controls, and other functions designated by the unit administrator. Directly impacts the University goal of increasing research expenditures through the effective management of accounts.

Job Family

Finance & Accounting

Department Name

Sch Elect Comptr & Energy Engr

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,413 - $51,500 per year; DOE

Close Date

07-December-2024

Category

02

Essential Duties

Works closely with unit administration to coordinate financial activities to ensure adherence with unit and university policies, practices and regulations. Investigates financial discrepancies and works as a liaison between the unit and financial services to reach a solution. Reviews account expenditures in accordance with established financial guidelines and policies. Prepares and maintains documentation necessary for audits. Prepares journal entries, general ledger expense transfers, payroll redistributions, and account reconciliations. Prepares budget adjustments and amendments. Reviews requisitions for completeness and accuracy, identify sources, obtain quotes, and negotiate price and terms, issue purchase orders. Performs clerical functions with personal computers and appropriate software for various financial processes including data entry, report preparation, and other related functions. Maintains financial files consistent with University policies and practices. Participates in a variety of departmental, unit, and university-wide initiatives and meetings to represent financial interest and ensure integration/collaborative support of unit and university wide interests. Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND one (1) year of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Knowledge of applicable federal, state and regulatory requirements, laws and standards.
• Knowledge of quality customer service standards, methods and practices.
• Knowledge of basic financial practices, regulations and standards.
• Skill in planning, analyzing and establishing priorities.
• Skill in establishing and maintaining effective working relationships.
• Experience in effective communication skills.
• Ability to work effectively in an environment subject to quickly changing priorities, sensitive information and short deadlines.
• Ability to develop and maintain cooperative working relationships both within and across organizational areas.
• Ability to lead by example in communicating, participating and encouraging support of the institution's sustainability programs.
• Ability to work effectively and collaboratively with faculty and staff.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

The School of Electrical, Computer and Energy Engineering (ECEE) brings together university faculty, students and companies to develop collaborative relationships and solutions. Our degree programs in Electrical Engineering are widely recognized and offer opportunities for students to participate in research. Our research efforts are aligned with national and international efforts to address worldwide challenges in energy production and distribution, health care technology and delivery, sustainable development and economic growth, communications technology and information management, and global security.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.