Executive Assistant to Dean of Humanities

105402BR

Campus: Tempe

Exec Asst to Dean

Job Description

The College of Liberal Arts and Sciences is seeking an Executive Assistant to Dean who will coordinate and manage administrative functions under general direction for the Dean of Humanities. The successful candidate will manage the dean’s calendar, coordinate travel and serve as a liaison to various administrative offices at the University.

Job Family

Clerical & Admin Support

Department Name

College Of Lib Arts & Sciences

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$65,000 - $70,000 per year; DOE

Close Date

24-October-2024

Category

02

Essential Duties

• Manages dean’s calendar.
• Coordinates and arranges dean’s travel in addition to submitting travel expense reports.
• Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up.
• Serves as The College liaison to various administrative offices of the University including the President and Provost.
• Provides guidance to unit staff support regarding college policies and procedures.
• Coordinates or assists in coordinating dean’s special events to include arranging equipment and catering; sending invitations and managing RSVPs.
• Independently composes correspondence on behalf of the dean on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
• Processes various financial business forms on behalf of the dean.
• Coordinates special assignments and projects as requested by the dean and the Assistant Director, Admin Support Operations.
• Serves on The College Administrative Cohort Advisory Board; Perform duties as assigned.
• Provides back-up to other staff in the office.

Minimum Qualifications

Bachelor's degree in business, education or related field and five (5) years of related work experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in supporting a high-level administrator in higher education that includes calendaring and scheduling meetings.
• Evidence of effective communication skills.
• Experience in taking initiative, strong organizational skills and attention to detail.
• Experience in anticipating problems and resolving them.
• Experience in managing multiple high-priority projects in a fast-faced environment requiring considerable coordination and follow through.
• Demonstrated knowledge of academic policies and procedures.
• Computer software experience, including Microsoft Office applications (i.e. Word, Excel, PowerPoint, Outlook).
• Experience in dealing with confidential and sensitive information.

Working Environment

• Activities are performed in an environmentally controlled office setting.
• Subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities.
• Communicate to perform essential duties.

Department Statement

The College of Liberal Arts and Sciences (The College) is the largest college at ASU and is organized in a divisional structure comprised of Humanities, Natural Sciences, and Social Sciences. The atmosphere is collegial, priorities are fluid and demands for assistance come from many directions. This position provides an opportunity to exercise initiative, work with very diverse populations and enhance leadership skills.
The College offers the greatest choice and diversity of studies of any school at Arizona State University, the largest public university in the United States. In addition to top academic programs, award-winning faculty, and state-of-the-art lab and research facilities, The College offers unique opportunities to explore a vast spectrum of academic disciplines - from science and math to languages and philosophy - that few other colleges and universities can provide. The College has 90+ undergraduate majors and 140+ graduate degrees housed in 23 interdisciplinary schools and departments. The College is redefining liberal arts and sciences education for the 21st century.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.