Department HR Specialist Sr

105528BR

Campus: Tempe

Department HR Specialist Sr

Job Description

The Business and Finance Business Center seeks a highly motivated, outgoing and dynamic Department HR Specialist Senior to perform professional human resource services in a high-paced and complex department that supports multiple, diverse units. The services provided include, but are not limited to, academic and non-academic staffing coordination, human resource compliance, payroll management, leaves management, internal controls, maintenance and retention of personnel files and other functions designated by the Center.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

The successful candidate, not presently employed within Financial Services, will be paid a signing bonus of $750 and a $1,250 bonus after completing six months of employment with the department.

DAYS AND SCHEDULE: Monday-Friday, 8:00 a.m. - 5:00 p.m. in office for the first month. This is a hybrid position, after the training period is complete.

Job Family

Human Resources

Department Name

B&F Business Center HR

Full-Time/Part-Time

Full-Time

VP Code

EVP BUSINESS & FINANCE

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$55,000 per year

Close Date

30-October-2024

Category

02

Essential Duties

• Works closely with assigned departments to develop and implement human resource activities to ensure adherence with university policies, practices and regulations.
• Communicates with other departments, employees, applicants, administrators and staff regarding recruitment, employment and personnel transactions.
• Maintains confidentiality concerning personnel actions, legal actions, and organizational changes/plans.
• Partners with assigned unit managers to coordinate and manage personnel searches, applicant evaluations and hiring.
• Responsible for the quality control of payroll process for assigned units in accordance with policies, procedures and strict payroll deadlines. Identifies and resolves payroll discrepancies.
• Processes a large volume of personnel transactions for employees paid on multiple funding sources.
• Prepares and edits correspondence. Ensures maintenance of appropriate personnel records based on department, Office of Human Resources (OHR), state and federal guidelines.
• Works closely with employees, administration and OHR to coordinate employee leaves of absence and benefits concerns.
• Advises and assists management and staff in the handling of employee relations issues, complaints and/or grievances and determination of appropriate actions.
• Performs other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Preference will be given to internal candidates.

Experience in:

• Working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
• Utilizing software including PeopleSoft, Kenexa BrassRing Talent Acquisition Management, Analytics Reports, ASU Dashboards, MyReports, Microsoft Word, Microsoft Excel, and Microsoft Outlook. Workday is a plus.
• Conducting candidate recruitment processes, including preparing announcements, advertisements and information materials.
• Utilizing PeopleSoft as a Department Time Administrator and to ensure quality control of payroll process for assigned units in accordance with policies, procedures and strict payroll deadlines.
• Performing payroll reconciliations.
• Processing large volume of FMLA and ASU Leaves of Absence.
• Communicating effectively via email, telephone and in person to answer questions regarding human resources policies and procedures.
• Establishing and maintaining effective working relationships within and across organizational areas.
• Planning and establishing priorities.
• Maintaining confidential personnel files.

• FLSA, FMLA, ACA and University leave policies and procedures.
• Human resource practices, regulations and standards.
• Quality customer service standards, methods and practices.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

The Business and Finance Business Center serves the university community by providing human resource and accounting services in a professional, accessible, customer-focused, efficient and innovative manner.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Applicants must be eligible to work in the United States; ASU and Financial Services will not be a sponsor for this position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.