Human Resources Assistant

105629BR

Campus: Tempe

Dept HR Assistant

Job Description

The W. P. Carey School of Business is looking for a Human Resources (HR) Assistant to provide administrative support on a number of different functions, including talent acquisition/recruiting, time reporting, resource management, etc. The intern will have the opportunity to gain valuable, hands-on experience, while helping us achieve our departmental goals. This position will sit at the front desk within the HR office and be the face of the department to greet and assist visitors.

Human Resources is an ideal career for anyone who enjoys managing and interacting with people. In this position, you will learn the ins-and-outs of the HR department and the W. P. Carey School of Business. You will be exposed to sensitive and confidential information, so discretion and good judgement is required. HR employees interact with people on a daily basis and enjoy the challenge of tactfully and effectively communicating with others. The right candidate should be detail-orientated and eager to learn about our internal systems and processes. Our ideal applicant currently holds or is currently completing a degree in Human Resources or Business Administration.

Applicants must be able to commute to the office and work on-site (non-remote) in Tempe, Arizona. Monday – Friday 8:00am – 5:00pm.

Job Family

Human Resources

Department Name

WPC Human Resources

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$21.63 - $24.03 per hour; to commensurate with education and experience

Close Date

12-November-2024

Category

01

Essential Duties

HR Coordination & Compliance: Collaborate with the HR team to support HR functions within the department, ensuring all activities align with university policies and federal/state regulations. Act as a primary contact for HR-related questions, providing guidance on policies, benefits, work schedules, and leave processes.

Talent Acquisition & Staffing Support: Supports the hiring process for student workers, faculty, and staff by creating job postings, screening applicants, onboarding new hires, and ensuring all required approvals are obtained. Facilitate staffing actions like promotions and terminations and coordinate with managers on hiring policies and procedures.

Onboarding & Employee Support: Support the onboarding of new hires, including preparing orientation materials and guiding them through HR processes. Update internal organizational charts and the iSearch Directory regularly, ensuring personnel information is accurate and accessible.

HRIS & Records Management: Maintain personnel files according to university standards, perform regular audits of HR databases and tracking sheets, and ensure data integrity. Routinely update internal organizational charts for all W. P. Carey units and track department-wide HR activities.

Clerical & Document Preparation: Prepare and review reports, forms, and documents for accuracy. Generate reports, distribute them to colleagues, and update files accordingly.

Event & Project Support: Assist with planning and executing HR and school-wide events, as well as preparing staff gifts. Provide backup for team members to maintain continuous service and support department initiatives.

Customer Service & Communication: Monitor the HR inbox, responding to inquiries and routing emails to appropriate parties as needed. Foster positive interactions by delivering exceptional customer service to faculty, staff, and students.

Other Duties: Perform additional tasks as assigned to support the HR team’s operational needs, ensuring the department’s smooth and efficient functioning.

Minimum Qualifications

Associate’s degree in human resources, public administration or related field; OR, Two (2) years of progressively responsible human resources experience in one or more fields; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of a Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred) or active pursuit of a degree in one of these areas.
• Experience in HR functions, including recruiting, payroll, compliance, and personnel actions.
• Experience in HRIS systems, such as PeopleSoft and Workday, as well as MS Office Suite (Excel, Word, Outlook); familiarity with Adobe and My ASU is a plus.
• Experience in work that requires organizational skills with strong attention to detail, effective multi-tasking abilities, and the capacity to manage priorities in a fast-paced environment.
• Experience in using sound judgment, cultural sensitivity, and discretion in handling confidential information.
• Self-starter with the ability to use sound business judgment and take initiative in completing assigned tasks.
• Evidence of effective interpersonal, written, and verbal communication skills, with the ability to work effectively within a diverse community and maintain positive interactions.

Working Environment

• Work is performed in a standard office environment subject to prolonged periods of sitting and operation of computer equipment requiring keyboarding.
• Required to lift up to 20 pounds occasionally.
• Regularly operates a desktop/laptop computer, keyboard, telephone, fax, printer and copier.
• Receives regular review of work progress to ensure timely and accurate completion of assignments.

Department Statement

The W. P. Carey School of Business at Arizona State University is the largest business school in the United States with more than 23,000 students and 120,000+ alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes Inclusive Excellence and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country.

W. P. Carey prides itself on being a place “where business is personal.” Business is personal means that kindness, courtesy, and respect lead our actions. We care for each other and support one another. We’re proud of that commitment, and look forward to it shaping your experience at W. P. Carey. Learn more at wpcarey.asu.edu.

All we do at ASU is guided and inspired by the University Charter, which reads:

ASU is a comprehensive public research university, measured not by whom it excludes, but by whom it includes and how they succeed; advancing research and discovery of public value; and assuming fundamental responsibility for the economic, social, cultural and overall health of the communities it serves.

The W. P. Carey School of Business continually strives to foster a welcoming and inclusive environment.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.