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Senior Event Planner

Bill & Melinda Gates Foundation

Bill & Melinda Gates Foundation

This job is no longer accepting applications

See open jobs at Bill & Melinda Gates Foundation.
Administration, Software Engineering
Seattle, WA, USA
Posted on Thursday, February 8, 2024

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team

The vision of Facilities, Events, Travel, & Security (FETS) division enables impact through operational excellence. The power of convening is a comparative advantage of the foundation, and this is a critical enabler to convening employees and partners in pursuit of impact. It also supports the organizational goals to build an effective, efficient & high performing organization while strengthening our culture and improving employee experience. This supports the foundation's belief that all lives have equal value.

*This position is a limited-term position for 36 months. Relocation will not be provided.

Your Role

Lead logistical event planning on some of the foundation’s most sophisticated and critical convenings and events, both in Seattle and originating from our global regional offices. Act as a creative problem solver for the team, foundation staff, and external partners. Work closely with our imbedded Seattle and global office event service providers to develop and detail excellent customer focused processes. Input and help craft foundation-wide training on event processes, including developing a new program in support of event planners located in our regional offices. This role partners and guides program and other operations teams to ensure foundation-hosted events amplify programmatic impact while prioritizing financial and environmental stewardship and creating inclusive and productive events.

What You’ll Do

  • Manage the planning and execution of large, sophisticated, and strategic events supporting foundation initiatives across business processes, teams, and functions.

  • Provide project leadership by partnering with cross-functional teams to ensure projects deliver the expected scope and business value, are completed on budget and on schedule, and are delivered with quality aligned to business outcomes.

  • Develop and produce creative, inclusive, and impactful experiences.

  • Exhibit strong knowledge of protocol regarding high-level government and VIP relations to support participants, speakers, and partners from all levels, including our co-chairs and government officials.

  • Nurture and build relationships with external and internal partners, vendors, and industry contacts to establish strong connections in service of enhancing impact and value to aid development of industry knowledge resources.

  • Serve as customer service resolution and escalation point.

  • Collaborate with other areas of operations to ensure smooth processes and services are performed.

  • Enhance internal client and external attendee experiences with continuous review and improvement of systems, processes, and procedures to drive efficiencies.

  • Exhibit cultural competence with curiosity and respect and adjust the event-planning process and execution, as needed.

  • Develop continuous improvement strategy in service of producing creative, inclusive, and impactful experiences events held in all of our global offices.

  • Pivot to develop new, effective ways of producing events in times of crises or drastic change.

  • Support inclusive culture through modeling behaviors and actions; escalate issues in a timely fashion to appropriate collaborators.

  • Enhance participant experience at foundation hosted events by driving an innovative and creative approach in tandem with improvement of systems, processes, and procedures.

  • Ability to travel up to 25% of the time

Your Experience

  • 7+ years of experience in global event planning

  • Bachelor’s degree in related field

  • Strong contractual negotiation and vendor management skills.

  • Cultivates beneficial and long-term relationships with program partners and with vendors.

  • Extremely detail oriented.

  • Team Player and ability to lead a project team.

  • Strategic planning, resource allocation and coordination of people and resources on time-sensitive, faced-paced and high volume of projects and initiatives.

  • Strong international experience and knowledge of working in varying cultures.

  • Expert knowledge of event planning and industry trends and standards

  • Excellent coaching, training, and public speaking skills

*Must be able to legally work in the country where this position is located without visa sponsorship.

The salary range for this role is $136,100 to $204,300 USD. We recognize high-wage market differences where our offices are located, in Seattle, Washington D.C., and Boston (Cambridge). As a mission-driven organization, we strive to balance competitive pay with our mission and new hires are typically brought into the organization at a salary range between the minimum and the midpoint salary range. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.

This job is no longer accepting applications

See open jobs at Bill & Melinda Gates Foundation.