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Program Coordinator

Bill & Melinda Gates Foundation

Bill & Melinda Gates Foundation

Administration, Operations
Abuja, Nigeria
Posted on Sunday, June 9, 2024

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team

The Nigeria Country Office team we use our core comparative advantages to drive impact across the 4 focus areas of the Foundation. We make key investments and lead advocacy in our focus areas to help achieve specific national outcomes that address Nigeria's developmental challenges. We adopt a one-foundation approach in our work and collaborate with government entities, donors and other partners in driving a joint vision for Nigeria.

The Program Coordinator will report to the Senior Officer, Strategy, Planning and Management, Nigeria Country Office.

Application deadline: June 14th, 2024.

Your Role

The primary purpose of this job is to support the Nigeria Country Office with the coordination, implementation, and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. This includes managing a portfolio of investments comprised of grants, contracts, and other projects in support of multiple programmatic priorities and strategic goals. The focus of the Africa team is to enable collective impact for the foundation in Africa by influencing policy and finance towards key development priorities, strengthening capacity, and enabling systems for delivery, and innovating and using cross-cutting enablers for impact at scale. The Program Coordinator (PC) will provide budget oversight and planning, financial analysis, financial reporting, and/or portfolio and operations process management and act a bridge between the NCO team and the business support functions in Seattle.

What You’ll Do

  • Grant and Contracts Coordination: Coordinate the end-to-end grants and contracts processes with internal parties (program team, business partners, accounting department) and external parties (grantees, contractors & vendors) within the investment systems. Shepherd the development, management, and close out of grants and contracts. Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenses.

  • Grants and Contracts Administration: Work with program officers, grantees, contractors, vendors, and business partners during early stages of investment making (e.g. assist in investment structuring, send out requests for proposals, drive key deadlines for submissions and revisions, coordinate the consolidation and resolution of feedback). Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports). Conduct budget analyses for grant and contract proposals and grant annual reports to ensure consistency with project objectives and alignment with strategic priorities.

  • Data Input, Management and Analysis: Manage data for all grants and contracts in investment management system and SharePoint sites. Provide detailed financial analysis of portfolio and ensure data integrity to support team's financial decision making. Work with manager and other Program Officers to keep all pertinent information accurate and up to date for reporting and analysis; serve as point-person regarding budget targets and individual investment portfolio management.

  • Initiative Portfolio Management: Monitor/Manage progress of an initiative portfolio against payout targets. Track programmatic goals and results in coordination with leadership. Develop relationships with key internal and external partners. Work with leadership to develop processes and tools for performance management.

  • General: Serve as liaison across multiple internal teams. Support new hire onboarding on investment workflow and data systems. Assists program team with annual pipeline planning and support additional team projects as assigned by the manager, ECO. Serves as subject matter expert on processes, tools, systems, templates and provides training, ongoing coaching and process change support to program team and external partners to ensure successful adoption and sustained use.

Your Experience

  • Bachelor’s degree in business, Accounting, Finance, or similar fields, with minimum of 3 years of relevant experience in a similar role is desirable.

  • Project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry or business experience is preferred.

  • Demonstrates ability to handle higher volume or complex portfolios and able to distil what is needed next, even without expertise in programmatic content. Recognizes complexity and assesses risks and alternatives considering competing requirements and incomplete knowledge.

  • Demonstrates expert knowledge of, and work across multiple investment-making systems, based in Access, Excel, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.

  • Knowledge of applicable programmatic subject, budgeting, financial analysis and synthesis.

  • Ability to work with flexibility, efficiency, and diplomacy in a fast-paced, challenging environment. Open to rapid change and able to learn new things quickly.

  • Ability to communicate effectively (verbal and written) with internal and external partners and can train them in the use of foundation processes and tools. Uses discretion in communicating internally and externally and maintain confidentiality when appropriate.

  • Excellent organization skills & attention to detail, proactive, deadlines & policy compliance.

  • Demonstrates effectiveness influencing individuals and teams without explicit authority.

  • Ability to work independently and as part of an integrated, diverse team and be comfortable in multiple, high varied settings, and tight deadlines with different work and learning styles.

Other Attributes

  • Ability to travel up to 25% domestically and internationally.

  • Comfortable in a wide range of cultural, geographic, and operational situations, demonstrating culturally sensitive behaviour with a diverse range of people.

*Must be able to legally work in the country where this position is located without visa sponsorship.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.