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Asset & Wealth Management - Investing & Portfolio Management - XIG -Administrative Assistant - New York

Goldman Sachs

Goldman Sachs

Administration, Accounting & Finance
New York, NY, USA
Posted on Thursday, June 6, 2024

Job Description

Responsibilities:

  • Provides administrative support in a complex team environment to a senior group or executive
  • Coordinates complex, senior-level internal/ external meetings and conference calls
  • Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
  • Responds and follows up on client requests
  • Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
  • Coordinates a high volume of domestic and international travel arrangements and processes expense reports before submission deadlines
  • Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested
  • Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning

Skills:

  • Requires excellent interpersonal, organizational and written communication skills
  • Displays poise and composure in accord with a professional work environment
  • Extremely detail-oriented
  • Ability to maintain high standards despite pressing deadlines
  • Proactive problem-solver and an independent thinker; highly resourceful and will follow-up as often as necessary.
  • Willingness to learn – the ideal candidate will have an understanding of general business operations and is expected to possess a high-level of expertise in business policies and procedures
  • Ability to handle highly sensitive, confidential and non-routine information
  • Demonstrated dependability and committed to getting results
  • Demonstrates high degrees of integrity, confidentiality, professionalism, and discretion
  • Comfortable working with people at all organizational levels.
  • Comfortable working in a sometimes hectic, high-pressure environment.
  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
  • Must be able to prioritize a variety of time-sensitive tasks
  • Possesses excellent judgment
  • Strong proficiency in MS Word, Excel, PowerPoint and Outlook
  • Supportive and positive team player
  • Ideal candidate has at least 7 years of experience