hero

Explore Career Opportunities with GSV’s world-class partners

Powered By

Nu Advisory Partners
28
companies
810
Jobs

Executive Office, Executive Assistant, Warsaw

Goldman Sachs

Goldman Sachs

Administration
Warsaw, Poland
Posted on Thursday, June 6, 2024

Job Description

Executive Assistant, Executive Office, Warsaw

This is a full-time role providing onsite assistance coverage for Managing Directors within the Executive Office division at the Goldman Sachs Warsaw office. This role requires a highly proactive, motivated and organised individual who is able to multitask, prioritise effectively and demonstrate excellent time management.

HOW YOU WILL FULFILL YOUR POTENTIAL

  • Provides administrative support in a complex team environment to a senior group or executives.
  • Comprehensive and pro-active diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities
  • Coordinates complex, senior-level internal/ external meetings and conference calls.
  • Interacts with high level business leaders in a professional and effective manner.
  • Responds and follows up on client requests.
  • Prepares and distributes divisional correspondence, memos, meeting minutes, reports, Power Point presentations or other documents as requested.
  • Maintains understanding of firm policies and handles certain issues independently.
  • Coordinates domestic and international travel arrangements and processes expense reports (using Concur)
  • Assists with visa applications/requirements.
  • Logs MDs weekly time on in-house system (using Artemis)
  • Enters MDs whereabouts and vacation details (using Excel and/or MyVacationCalendar)
  • Supports visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required.
  • Coordinates townhalls, team events and/or socials - booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners.
  • Manages space (planning and executing department moves, occupancy updates in GS Space
  • Works closely with divisional Chiefs of Staff, Leadership Team, global Assistants and office-wide Networks and Pillars
  • Supports Internal Communications efforts for the office (sends newsletters, manages distribution lists and share points)

SKILLS AND EXPERIENCE WE ARE LOOKING FOR

  • Min. 3 years of administrative/ personal/ executive assistance, preferably within the international financial services/consultancy industry
  • Advanced knowledge of English
  • Requires excellent interpersonal and communication skills (verbal and written)
  • Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel
  • Professional with high attention to detail.
  • Ability to solve problems quickly and efficiently.
  • Ability to handle highly sensitive, confidential, and non-routine information.
  • Demonstrated dependability and sense of urgency about getting results.
  • Demonstrates high degree of integrity and confidentiality.
  • Strong organizational skills.
  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.