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Nu Advisory Partners

Executive Office, Executive Assistant, Warsaw

Goldman Sachs

Goldman Sachs

Warsaw, Poland
Posted on Thursday, June 6, 2024

Job Description

Executive Assistant, Executive Office, Warsaw

This is a full-time role providing onsite assistance coverage for Managing Directors within the Executive Office division at the Goldman Sachs Warsaw office. This role requires a highly proactive, motivated and organised individual who is able to multitask, prioritise effectively and demonstrate excellent time management.


  • Provides administrative support in a complex team environment to a senior group or executives.
  • Comprehensive and pro-active diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities
  • Coordinates complex, senior-level internal/ external meetings and conference calls.
  • Interacts with high level business leaders in a professional and effective manner.
  • Responds and follows up on client requests.
  • Prepares and distributes divisional correspondence, memos, meeting minutes, reports, Power Point presentations or other documents as requested.
  • Maintains understanding of firm policies and handles certain issues independently.
  • Coordinates domestic and international travel arrangements and processes expense reports (using Concur)
  • Assists with visa applications/requirements.
  • Logs MDs weekly time on in-house system (using Artemis)
  • Enters MDs whereabouts and vacation details (using Excel and/or MyVacationCalendar)
  • Supports visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required.
  • Coordinates townhalls, team events and/or socials - booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners.
  • Manages space (planning and executing department moves, occupancy updates in GS Space
  • Works closely with divisional Chiefs of Staff, Leadership Team, global Assistants and office-wide Networks and Pillars
  • Supports Internal Communications efforts for the office (sends newsletters, manages distribution lists and share points)


  • Min. 3 years of administrative/ personal/ executive assistance, preferably within the international financial services/consultancy industry
  • Advanced knowledge of English
  • Requires excellent interpersonal and communication skills (verbal and written)
  • Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel
  • Professional with high attention to detail.
  • Ability to solve problems quickly and efficiently.
  • Ability to handle highly sensitive, confidential, and non-routine information.
  • Demonstrated dependability and sense of urgency about getting results.
  • Demonstrates high degree of integrity and confidentiality.
  • Strong organizational skills.
  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.