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Legal, Team Assistant for EMEA Legal, Administrative Assistant, Birmingham

Goldman Sachs

Goldman Sachs

Administration, Legal
Birmingham, UK
Posted on Thursday, June 6, 2024

Job Description

OUR IMPACT
We work at the intersection of finance and law, providing counsel and advice that support activities across the firm. We handle litigation and arbitration, perform research and due diligence, aid in financing and legal filings, deal with contracts and intellectual property rights that show our commitment to clients, shareholders, and regulators. Whether you’re an experienced attorney or a quick learner with a strong interest in financial law coupled with critical thinking skills, our dynamic group might be right for you.

YOUR IMPACT

We are searching for a highly motivated Administrative Assistant with 3+ years Admin experience to support multiple managing directors and their respective legal teams across various office locations/time zones. Previous experience in supporting executives or lawyers and managing complex diaries is essential. The role requires exceptional multitasking abilities, strong communication skills and a keen attention to detail.

Responsibilities:

  • Supporting MDs and their teams of 20+ people
  • Maintaining detailed calendars and prioritising meeting requests
  • Providing legal spend management support and proactively managing legal billing for the teams
  • Allocate team members to Engagement Letters and NDAs from bankers, coordinate NDA reviews with vendors, and maintain records in Excel and internal databases
  • Book travel arrangements (cars, international flights, accommodation and visas)
  • Expense management, ensuring expenses are processed in a timely fashion
  • Coordinating internal meetings with senior leaders and high-level stakeholders at the firm and forming good relationships with Executive Admins throughout the firm
  • Implementing divisional policies and providing guidance to their teams
  • Maintaining a strong understanding of firm policies to allow handling of certain issues independently
  • Responsible for participating in general administrative duties and taking on ad-hoc requests as required

Skills:

  • 3+ years of Admin Assistant experience
  • Requires excellent interpersonal and communication skills
  • Strong proficiency in MS Word, Excel, PowerPoint and Outlook
  • Strong organisational skills, coupled with great attention to detail
  • Ability to solve problems quickly and efficiently
  • Self-starter with excellent anticipation skills; problem solving; follow up and judgment
  • Comfortable working with people at all organizational levels
  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
  • Must be able to prioritize a variety of time-sensitive tasks
  • Team player with a positive attitude
  • Highest degree of integrity, professionalism, diplomacy and discretion required with the ability to handle highly sensitive, confidential information with a high degree of integrity and confidentiality
ABOUT GOLDMAN SACHS
At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
© The Goldman Sachs Group, Inc., 2023. All rights reserved.
Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity