Coordinator, Field Implementation Team (Apply by: November 27th, 2023)
Jobs for the Future
Jobs for the Future (JFF) drives transformation of the U.S. education and workforce systems to achieve equitable economic advancement for all. Seeing that millions of people are unfairly shut out of quality jobs and the chance for a better life, our goal is to align education, workforce, and employment changemakers toward a shared North Star: In 10 years, 75 million people facing systemic barriers to advancement will work in quality jobs.
To achieve that goal, we design solutions, scale best practices, influence policy and action, and invest in innovation. With a staff of more than 300 people across the country working remotely and in offices in Boston (headquarters), Washington, DC, and Oakland, California, we operate at the national, state, and local levels, forging deep partnerships with employers, investors, entrepreneurs, policymakers, and education and workforce development providers to break down barriers and reimagine what’s possible.
We’re on a path of ongoing growth and expanding impact. We have an operating budget of $105 million, and we’re funded by dozens of leading government agencies, foundations, and corporations. Learn more about JFF and join us as we build a future that works—for everyone.
DEIBW at JFF
Diversity, equity, inclusion, belonging, and well-being (DEIBW) are core to JFF’s North Star and mission. We employ and build diverse teams across race, ethnicity, sex, gender identity and expression, age, and lived experiences and are constantly working toward ensuring these differences are celebrated and included. We aim to cultivate a culture that centers the overall care, well-being, and success of the employee through flexible work hours, balanced workloads, professional development, and equitable career advancement opportunities. Learn more about what DEIBW looks like in practice at JFF.
We seek to invest and learn from those who represent the communities we serve, particularly individuals from populations who have been explicitly or implicitly excluded from the workforce. Knowing its importance to the success of our work and the engagement of our staff members, we aspire to attract and retain a diverse team and welcome people of all backgrounds to apply to our open roles. JFF is a fair chance employer and in alignment to our North Star, we strongly encourage individuals whose highest level of education attained is less than a 4-year degree; People of Color; and people with records to apply.
About the Position
JFF’s Field Implementation Team (FIT) is a team within Solutions Design & Delivery (SD&D) and plays a central role in advancing JFF’s mission applying capabilities, expertise, and talent to implement field-facing programs, initiatives, and strategic solutions across JFF and JFFLabs. The FIT is the largest team at JFF with more than 150 members who contribute to the design and execution of JFF’s funded work across the Solutions Group, JFFLabs, Strategic Engagements, the Policy & Advocacy team, and other teams.
Coordinators at JFF typically support the needs of various teams and projects across JFF. They are assigned to specific teams or project across JFF, based on the organization’s evolving needs and candidates’ skillsets and interests. They will be supporting a number of large events and projects by providing scheduling support and drafting communications & connecting with internal and external stakeholders. The ideal candidate will be highly organized, curious, and comfortable asking questions, able to manage up, and interested in learning new systems and processes. This is an opportunity to contribute to JFF’s important work, develop valuable skills, and work in an equity-centered, innovative, and mission-driven environment.
What You'll Do
Support the successful day-to-day functioning of a team or project(s)
- Provide scheduling support across team or project functions (e.g., JFF hosted events, site visits, conference calls, webinars, and appointments as needed)
- Draft and distribute meeting agendas, meeting materials, and meeting notes
- Assist with virtual and in-person meeting and event planning in partnership with Events Team (coordinating hotel and dinner reservations, travel reimbursements, etc.)
- Support contracts processing, expense reporting, AMEX reconciliation, and weekly timesheet allocations
- Work collaboratively with JFF’s Finance Team and the team or project lead to submit all invoices and progress reports in a timely manner
- Act as the Hiring Coordinator for your team or project’s hiring processes, providing critical support to hiring teams and People & Culture Team by liaising and scheduling interviews with candidates advancing throughout the hiring process
- Identify opportunities to streamline current processes in collaboration with team or project leadership
Ensure strong internal and external communications and collaboration
- Quickly build trust and rapport with colleagues and effectively liaise between team or project members and JFF’s Business Operations teams (JFF’s Finance, Marketing and Communications, Events, People & Culture, and IT teams)
- Build and maintain effective relationships with internal and external partners, ensuring that team and/or project stakeholders are communicated with frequently and effectively
- Coordinate production of deliverables (blogs, memos, newsletters, website content, etc.), working with colleagues on your team or project and JFF’s central Marketing and Communications team
- Create, edit, and proofread materials for your team or project
- Support cross-team and/or cross-organization collaboration by maintaining team or project files on SharePoint, Asana, Cvent and other collaborative spaces
- Collaborate with peer Coordinators and Executive Assistants across the organization to ensure efficient, comprehensive support to senior leaders and completion of shared role responsibilities
Who You Are
The qualifications listed within the job description are intended as a guide and we do not expect candidates to bring all experiences and skills listed. Research supports that self-selecting out of potential professional opportunities is particularly common among individuals with identities that are marginalized in professional spaces. So, if you believe that you can meet the overall expectations of the position, we encourage you to apply so that we have an opportunity to learn more about you and the unique strengths you would bring to the work.
- You have an interest in supporting teams through administrative and/or operations activities, potentially with relevant experience from your prior full-time work, part-time work, and/or internships (Coordinators at JFF typically bring 0-2 years of prior professional experience)
- You have experience supporting high quality in-person and/or virtual events and are excited to learn about new software and events platforms such as Cvent, WebEx, Zoom, Microsoft Teams, etc.
- You are highly organized with the ability to prioritize your workload, multitask, and deliver quality work that supports you and your team’s ambitious goals
- You are a flexible self-starter with the ability to seamlessly pivot between being an individual contributor and working in close collaboration with teammates and cross-functional stakeholders; you know when to pull in others for their expertise and how to manage up and across in order to complete projects
- You can quickly learn and adopt new approaches, processes, and technology that support you and your team’s work
- You are a curious learner who is eager to leverage feedback, training, and professional development opportunities to continuously improve your work
- You value relationships and make it a priority to build positive relationships with a diverse range of internal and external stakeholders
- You are skilled at communicating clearly, respectfully, and accurately both verbally and in writing
- You know how to listen attentively and seek out relevant information to inform your work and respond effectively to the needs of others
- You demonstrate sound judgement in your decision-making and problem-solving
- You possess high energy and passion for JFF’s mission and North Star, and the ability to apply JFF’s core values to all areas of your work
- You are energized by stewarding JFF’s DEIBW values and practices within your day-to-day work, including embracing the differences and celebrating the diversity that each individual brings to JFF
- You value building positive and collaborative relationships with others, including people whose identities and backgrounds differ from your own
- You are dependable and willing to work a flexible schedule with sometimes inconsistent hours in order to support events and event schedules
- You are able and willing to travel up to 20%. This includes traveling to JFF’s Horizons annual summit in DC this coming summer. This also includes traveling to the Boston office up to 3 times per year to participate in both team and organizational retreats, as needed
What We Offer
At JFF, we’re fueled by the desire to create a world where everyone has equal opportunity for economic advancement. Our team works hard to push the boundaries of what is possible, and in return, we provide a gratifying work experience, competitive salaries, and a comprehensive benefits program that includes flexibility and choice as core values in order to support people wherever they are in their lives and careers.
JFF has offices in Boston, Oakland, and Washington, DC; employees are welcome to use JFF office space to work in-person or hybrid, or completely remote. To improve the employee experience and promote productivity while working remotely, JFF offers an annual home office stipend to all regular full-time and part-time employees. In addition, new employees receive office equipment as needed.
The hiring range for this role is $55,000 - $60,000 annually, in alignment to JFF’s Coordinator salary band and our compensation philosophy. Starting salaries for new hires will be determined based on a combination of the new hire’s relevant experience and market demands.
We are accepting applications through November 27th, 2023. Applications submitted by that date will be reviewed and candidates will receive updates on their candidacy by the end of the week of November 27th, 2023.
At JFF, we’re also committed to accessibility and want to ensure that everyone, including people with disabilities, can fully access and engage with our application and hiring process.
Positions at JFF are not eligible for employer-visa sponsorship or open to F-1 student visa holders.