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Office Services Administrator (Fixed term Contract - 12 Months)

McKinsey & Company

McKinsey & Company

Gurugram, Haryana, India
Posted on Friday, January 12, 2024
Global Administration

Office Services Administrator (Fixed term Contract - 12 Months)

Who You'll Work With

You’ll work in our Gurgaon office as part of our Location Management – Travel team in fixed term Contract for 12 months to assist in managing the travel program.

What You'll Do

You will support the hotel invoice payment process and streamline the hotel billing and payment process to minimize escalations. This work includes supervising the invoice clearance process, ensuring timely submissions, verification & clearance of all invoices, and maintain the invoice tracker with all information. You will also support Quarterly No Due Certificate (NDC) submission, maintain the hotels NDC tracker, and provide regular follow up with global finance and accounting (GFA) and the hotel finance team.
You will support monthly MIS Preparation which includes preparing monthly travel dashboard for both Air and hotels, Hotel Transient RFP data analysis, GST Reconciliation and Vendor management. You will support the team by improving reporting capabilities. You will also manage and deliver reports and queries for the team, senior leaders, and ad hoc internal study teams. As a member of the travel team, you will be responsible for creating office/function-specific reports (including preparing models, projections and analysis) and providing analytical insights while ensuring high data quality, data integrity, and compliance with firm policies.
This role will require you to collaborate with multiple stakeholders as you complete check and control on the payment process, resolving queries from finance, raise query with vendors and follow-up for updated invoices. This includes regular calls & touch-bases with the key stakeholders & finance representatives.


  • Secondary education required; college degree preferred
  • Strong MS Office Skills (Excel, PowerPoint, Word, and Access)
  • 1+ year of general office and finance experience preferred, understanding of financial planning and analysis helpful
  • Can-do attitude and desire to deliver great service necessary
  • Ability to effectively manage shifting deadlines and priorities
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FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites.

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Job Skill Group - CSSA
Job Skill Code - OSAD - Office Services Administrator
Function -
Industry -
Post to LinkedIn - Yes
Posted to LinkedIn Date - Wed Jan 03 00:00:00 GMT 2024
LinkedIn Posting City - Gurugram
LinkedIn Posting State/Province -
LinkedIn Posting Country - India
LinkedIn Job Title - Office Services Administrator (Fixed term Contract - 12 Months)
LinkedIn Function - Administrative
LinkedIn Industry - Leisure, Travel & Tourism
LinkedIn Seniority Level - Associate