Office Services Administrator
McKinsey & Company
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Job ID: 89847
Who You'll Work With
You’ll work in Gurugram, Haryana as a part of McKinsey Global Capabilities and Services (MGCS) responsible for providing administration support for 24 hours x 7 days. The department is responsible for providing services related to corporate travel which includes managing hotel booking and international and domestic travel, office transport, office related procurement, events & conferences etc.
What You'll Do
- generate various MIS reports on a daily and weekly basis and ensure proper verification of premium and employee transportation cab bills with the trip sheets and passing for payment after necessary deductions;
- provide all report related to transport to finance in monthly basis or as per requirement;
- create and maintain PO Trackers and accruals with preparation of monthly transport billing and charge back data;
- extend/renew transport agreements and maintain monthly transport user subscription list;
- submit the verified/signed invoice to finance team to process the payment;
- follow up with finance team for ensuring timely payment to vendor;
- prepare daily vendor distribution report and total transport cost;
Qualifications
- 1 year of experience in office Administration/Hotel Management
- Graduation in Hotel Management is preferred
- Strong organizational and administrative skills
- Capability of handling sudden and multiple BCP situations
- Excellent interpersonal and presentation skills
- Proficient in MS Office software (e.g., Excel, Word, PowerPoint)
- Proven track record on coordinating housekeeping and cafeteria activities in corporate office
- Ability to work independently and manage multiple priorities/processes at the same time and prioritize effectively
- Ability to perform well under pressure and to meet deadlines effectively
- Resourceful and proven effectiveness working with vendors and suppliers
- Strong customer service orientation and outstanding customer service skills with ability to interact effectively at all levels
- Responsiveness to multiple (often ad hoc) requests and strong sense of urgency
- Possesses high energy, a "can-do" attitude, a willingness to take initiative, and a proactive approach to practice and team support
- Flexibility to work longer hours during peak work periods
- Strong and fluent in written and verbal communication skills respectively - able to clearly and concisely convey key information through a variety of communication channels (voice mail, e-mail, face to face)
- Experience in managing ground transport will be preferred
FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.
FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites.
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Job Skill Code - OSAD - Office Services Administrator
Function - Firm Administration
Industry -
Post to LinkedIn - Yes
Posted to LinkedIn Date - Wed May 08 00:00:00 GMT 2024
LinkedIn Posting City - Gurugram
LinkedIn Posting State/Province -
LinkedIn Posting Country - India
LinkedIn Job Title - Office Services Administrator
LinkedIn Function - Administrative
LinkedIn Industry - Facilities Services;Hospitality
LinkedIn Seniority Level - Entry level
This job is no longer accepting applications
See open jobs at McKinsey & Company.See open jobs similar to "Office Services Administrator" ASU+GSV Summit.