Executive Assistant
McKinsey & Company
Administration
Tokyo, Japan
Posted on Sep 16, 2024
Executive Assistant
Job ID: 91447
Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver who is energized by challenges? You’ve come to the right place.
Who You'll Work With
You’ll be part of our Executive Assistant (EA) team in our McKinsey Japan Office, located in Tokyo, and will be responsible for the secretarial work for consultants (Associate Partners, Partners) there and report to the EA Manager/Supervisor/Team Leader.
Your impact within our firm
You will work typically for 2-3 consultants, playing an active role in all aspects of client engagement.
As part of your role, you will reliably manage the schedules of consultants, ensuring the accurate scheduling of a high volume of both internal and client-related meetings. You are adept at organizing, prioritizing, and proactively forecasting to address any changes that may arise in the schedules. You will work seamlessly with McKinsey staff and clients to ensure proper communication and coordination of meetings and deadlines, all aimed at meeting client objectives.
In addition to calendar management, you will be responsible for making timely and accurate travel arrangements, understanding consultants' needs and planning flights, hotels, and car services.
You will also process internal accounting needs, including expenses and invoices, and coordinate document production and copies. Furthermore, you are expected to take care of visitors from overseas and support both internal and external events, handling aspects such as reception, arranging catering and IT equipment.
You will have the opportunity to gain new skills and build on the strengths you bring to the firm and receive exceptional training as well as frequent coaching and mentoring from colleagues on your teams.
Your qualifications and skills
- Bachelor’s degree
- 2+ years of business experience
- Native level Japanese proficiency
- English: TOEIC above 860 or equivalent
- Solid PC skills and demonstrated administrative and organizational skills; detail-orientation and resourcefulness
- Excellent oral and written communication and interpersonal skills
- Strong customer service orientation
- Ability to work collaboratively in strong team environment yet work independently to see projects through to completion
- Ability to work in fast paced, deadline driven, and high-volume environment
- Ability to handle multiple tasks/projects at once and a strong attention to detail
- Excellent professional standards, discernment and discretion when taking care of sensitive information
- Ability to interact professionally with clients, other staffs and senior leadership
Please review the additional requirements regarding essential job functions of McKinsey colleagues.
FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.
FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites.
share this job
Job Skill Group - N/A
Job Skill Code - EARD - Executive Assistant
Function - Firm Administration
Industry -
Post to LinkedIn - Yes
Posted to LinkedIn Date - Mon Sep 16 00:00:00 GMT 2024
LinkedIn Posting City - Tokyo
LinkedIn Posting State/Province -
LinkedIn Posting Country - Japan
LinkedIn Job Title - Executive Assistant
LinkedIn Function - Administrative;Consulting
LinkedIn Industry - Management Consulting
LinkedIn Seniority Level - Associate
Job Skill Code - EARD - Executive Assistant
Function - Firm Administration
Industry -
Post to LinkedIn - Yes
Posted to LinkedIn Date - Mon Sep 16 00:00:00 GMT 2024
LinkedIn Posting City - Tokyo
LinkedIn Posting State/Province -
LinkedIn Posting Country - Japan
LinkedIn Job Title - Executive Assistant
LinkedIn Function - Administrative;Consulting
LinkedIn Industry - Management Consulting
LinkedIn Seniority Level - Associate