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Office Services Administrator

McKinsey & Company

Administration

Boston, MA, USA

Posted on Dec 19, 2024

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The McKinsey recruiting team will be celebrating the holidays and there will be no online application support available starting December 24th, regular support would resume by January 6th. Please refer to our site https://www.mckinsey.com/careers/application-faq for frequently asked questions. Thank you and wishing you happy holidays!

People & HR

Office Services Administrator

Job ID: 94026

.

Boston

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Are you driven by the opportunity to tackle complex challenges and work alongside top leaders? Do you want to be part of a team that delivers outcomes that others simply can’t? If so, you’ve come to the right place.

Who You'll Work With

You’ll work in our Boston office as part of the Office Services department. Our department focuses on reception and room bookings, mail and duplication, facilities, and event planning.

Your impact within our firm

You will provide responsive, high-quality administrative assistance with a variety of office services tasks with direct responsibility for reception, room booking, kitchen, and facilities.

This requires working closely with the additional front desk colleagues on managing the reception desk, handling incoming calls, greeting & checking in visitors, booking client rooms, assisting with knowledge of procedures for team/partner offices, and appropriately directing incoming ad-hoc requests to other colleagues as necessary.

Your major responsibilities will include maintaining the client conference room schedule through our Converge system – as well as guiding colleagues about the gospace request tool for team/partner offices - and coordinating catering/equipment needs with other department staff members as necessary; handling catering services for office (e.g., office/client meetings, office functions). You will cultivate vendor relationships, and reconcile billing for catering vendors.

You’ll have the opportunity to work closely with the office services team on back-up support including: providing responsive, high quality duplicating services as necessary for both small and large client & internal meetings; assisting with mail/UPS deliveries; conducting office sweeps and assist with conference room set up/breakdown; seamless backup support for all other Office Services positions as necessary; and work with the team on multiple aspects of facilities including operating equipment and assisting with office moves.

You may also partake in special projects or need to run miscellaneous errands as assigned by Manager.

Your qualifications and skills

High school diploma required; university degree preferred
1+ years in a related position in a corporate or professional environment (hospitality driven) would be an advantage
Ability to perform multiple tasks effectively with minimal supervision
Strong interpersonal skills
Strong oral and written communication skills
Excellent professional demeanor
Willingness to take initiative and rapidly problem solve issues as they arise
Possess high quality standards, a commitment to completing the task within the deadline, and the ability to work under pressure
Ability to move equipment and furniture for room/event set-ups
Technical knowledge of office machines and equipment
Regular and reliable attendance (M-F in-office required)

Please review the additional requirements regarding essential job functions of McKinsey colleagues.

Capabilities

Firm Administration

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FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

Certain US jurisdictions require McKinsey & Company to include a reasonable estimate of the salary for this role. For new joiners for this role in the United States, including all office locations where the job may be performed, a reasonable estimated range is $50,100 - $62,600 USD —to help you understand what you can expect. This reflects our best estimate of the lowest to highest [salary/hourly wages] for this role at the time of this posting, ensuring you have a clear picture right from the start, though it's important to remember that actual salaries may vary. Factors like your office location, your unique blend of experience and skills, start date and our current organizational needs all play a part in determining the final figure. Certain roles are also eligible for bonuses, subject to McKinsey's discretion and based on factors such as individual and/or organizational performance.

Additionally, we provide a comprehensive benefits package that reflects our commitment to the wellness of our colleagues and their families. This includes medical, mental health, dental and vision coverage, telemedicine services, life, accident and disability insurance, parental leave and family planning benefits, caregiving resources, a generous retirement contributions program, financial guidance, and paid time off.

FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites.

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Job Skill Group - CSSA
Job Skill Code - OSAD - Office Services Administrator
Function - Firm Administration
Industry -
Post to LinkedIn - Yes
Posted to LinkedIn Date - Tue Dec 17 00:00:00 GMT 2024
LinkedIn Posting City - Boston
LinkedIn Posting State/Province - Massachusetts
LinkedIn Posting Country - United States
LinkedIn Job Title - Office Services Administrator
LinkedIn Function - Administrative;Customer Service;General Business
LinkedIn Industry - Events Services;Facilities Services;Hospitality
LinkedIn Seniority Level - Associate

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