Office Services Administrator
McKinsey & Company
Administration
Brussels, Belgium
Posted on Feb 25, 2025
Office Services Administrator
Job ID: 95244
Do you want to work on complex and pressing challenges—the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you’ve come to the right place.
Your Impact
You will manage reprographics production requests and handle all related supply orders.
You will oversee maintenance of printers and act as the main contact for resolving issues such as paper jams.
You will supervise the main supply room and place orders for supplies as needed.
You will organize and monitor office paper stock on each floor, ensuring adequate supply levels.
You will develop and maintain professional partnerships with main suppliers.
You will oversee supply inventory (e.g., office supplies, printer toner, business cards), including processing purchase orders as appropriate.
You will provide administrative support and follow-up, such as filing, billing, and quality surveys.
You will serve as a backup for the Office Services Coordinator.
You will follow up on office maintenance issues with the facilities company as needed.
You will conduct office tours to identify malfunctioning or broken items and assist the Fire Marshal team during an evacuation.
You will provide administrative support, including filing, billing, and other related tasks.
You will manage office badges and coordinate with vendors.
You will handle invoice management.
You will support the onboarding and offboarding processes.
The role is based in the Brussels office and does not offer the option to work from home.
Your Growth
As an Office Service Administrator in our Brussels office, you will be essential in supporting the office’s operational services, including Reprographics, Office Services, and Office Facilities.
More specifically, you will be responsible for managing day-to-day reprographics requests, ensuring adherence to firm policies and procedures while delivering an excellent customer experience; ensuring continuity in operational service delivery by supporting a wide range of tasks related to office facilities and services.
You will work closely with our Office Services Coordinator and assist as needed.
Your qualifications and skills
- Bachelor’s degree or relevant education or equivalent professional experience
- Fluency in English and Dutch or French
- Strong interest in office-related services
- Ability to build internal and external networks effectively
- Hands-on mentality and willingness to help others
- Strong administrative capabilities
- Team player with excellent customer service attitude & communication skills
- Strong interpersonal skills, proactive approach and effective problem-solving abilities
- Strong organizational skills, with the ability to prioritize and manage multiple tasks
- Strong resistance to stress
- Eager to learn new things and adapt to a changing environment, following the latest trends and developments in the field
Please review the additional requirements regarding essential job functions of McKinsey colleagues.
FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.
FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites.
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Job Skill Code - OSAD - Office Services Administrator
Function - Firm Administration
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