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Office Manager & Executive Assistant

Simplilearn

Simplilearn

Administration, Operations
Posted on Wednesday, March 20, 2024

About us:
Simplilearn is the world’s #1 online bootcamp providing digital skills training to help individuals acquire the skills they need to thrive in the digital economy. We provide rigorous online training in disciplines such as Cyber Security, Cloud Computing, Project Management, Digital Marketing, and Data Science, among others. In other words, we specialize in areas where technologies and best practices are changing rapidly, and the demand for qualified candidates significantly exceeds supply.
Fullstack Academy is a part of Simplilearn, Its top-ranked immersive school for technology training. Fullstack offers comprehensive remote training opportunities across the U.S. and prepares students with the in-demand skills they need to launch fulfilling tech careers.

About the role:
The Office Manager Cum Executive Assistant will be responsible for overseeing the administrative operations of our office and assisting our CEO while also providing basic IT support and managing laptop inventory.
Majorly focusing on these 2 areas:

Executive Assistant to CEO of Simplilearn:

  • Provide comprehensive administrative support to the CEO of Simplilearn
  • Manage CEO’s calendar, schedule appointments, and coordinate meetings
  • Handle CEO’s correspondence, emails, and phone calls, ensuring timely responses and appropriate prioritization
  • Prepare and organize materials for meetings, presentations, and conferences
  • Assist in research, data analysis, and preparation of reports as required
  • Coordinate travel arrangements, accommodations, and itineraries for the CEO
  • Act as a liaison between the CEO and internal departments, external partners, and stakeholders
  • Handle confidential and sensitive information with discretion and professionalism
  • Assist in special projects and initiatives as assigned by the CEO

Office Manager:

  • Oversee the day-to-day operations of the office, ensuring smooth functioning and efficiency
  • Manage office supplies, equipment, and facilities, ensuring proper maintenance and procurement
  • Coordinate office events, meetings, and conferences, including logistics and scheduling
  • Maintain office policies and procedures, ensuring compliance with company standards
  • Handle office budgets, expenses, and financial records, working closely with the finance department
  • Manage office vendors, contracts, and service agreements
  • Address any office-related issues or concerns raised by staff and take appropriate action
  • Collaborate with HR on employee onboarding, offboarding, and other HR-related tasks

Qualifications and Skills:

  • Bachelor’s degree in Business Administration, Management, or related field preferred.
  • Overall 15 + years proven experience as an Executive Assistant & Office Manager.
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
  • Flexibility and adaptability to work in a dynamic and evolving organization.
  • Attention to detail and a high level of accuracy in all tasks.
  • Proactive mindset with the ability to anticipate needs and take initiative.
  • Strong problem-solving skills and ability to work well under pressure.
  • Knowledge of office management best practices and procedures

This position offers an exciting opportunity to contribute to the success of Simplilearn by providing high-level administrative support to the CEO and ensuring efficient office operations. If you are a motivated and organized professional with a passion for excellence, we encourage you to apply.